Senior Executive Assistant

The Senior Executive Assistant provides high level administrative support to the leadership team. This position performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.

Essential Functions/Core Responsibilities

Prepares complex business presentation documents and spreadsheets

Conducts calendar management

Does scheduling and travel arrangements

Assists with special projects, performing research and maintaining records

Composes correspondence, based on the general knowledge of the manager's view, about administrative matters and general office policies for manager's approval

Initiates routine and non-routine correspondence, memoranda, and reports

Answers and screens the phone, providing information for both routine and complex inquiries

Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements

Anticipates and prepares materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls

Prepares and distributes minutes to meetings

Establishes and maintains a variety of files and records

• Manages PO process through Workday financials on behalf of the Global Marketing team
• Oversees contract managementand MSAs with marketing groups, procurement and legal
• Manage the P-Card to streamline workflow

Candidate Profile

Bachelor's Degree in related field from a four-year college or university with five to six years of relevant experience preferred

Excellent communication skills, both written and verbal

Advanced Microsoft Office skills

Demonstrated ability to multi-task, prioritize, and meet timelines on deliverables

Self-starter, strong sense of urgency, and works well under pressure

Excellent attention to detail