Executive Assistant - REMOTE

Department: Admin and Executive Assistance

Work Arrangement: Remote

Job Type: Independent Contractor, Full Time

Work Schedule: US Time Zone (candidate expected to be flexible with the client's preference)

Locations: Philippines, LATAM, South Africa, Kenya, and other remote regions with excellent English communication skills

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

The Executive Assistant serves as the operational backbone for founders, CEOs, and senior leadership teams in fast-paced startup environments. This role goes beyond traditional administrative work—you'll manage time, systems, and communication while anticipating needs before they arise, driving alignment across priorities, and enabling executives to focus on strategy, partnerships, and growth. This is a high-trust, high-autonomy position perfect for someone who thrives on solving operational challenges and is excited by the opportunity to scale into Chief-of-Staff-level responsibilities.

Requirements

Must-Haves (Required)

• Experience: 1-2+ years as an Executive Assistant, Admin Specialist, Operations Partner, or supporting C-level executives in fast-paced environments
• Executive Support: Proven ability to manage calendars, inboxes, and founder/CEO-level communication
• Communication: Excellent written and verbal English communication skills; clear, concise, and professional
• Organization: Exceptional attention to detail, organization, and time management capabilities
• Tech Proficiency: Comfortable with Google Workspace, Microsoft Office, and modern productivity tools
• Proactive Mindset: Strong ownership mentality with ability to anticipate needs and take initiative
• Discretion: High levels of confidentiality and professionalism when handling sensitive information
• Remote Experience: Demonstrated ability to work remotely with leaders across time zones
• Problem-Solving: Ability to think critically, manage competing priorities with urgency and precision
• Follow-Through: Demonstrated reliability in completing tasks and meeting deadlines consistently

Nice-to-Haves (Preferred)

• Bachelor's degree preferred
• Background in healthcare, startups, AgTech, telecommunications, or project management
• Experience building SOPs, internal systems, or operational documentation
• Exposure to AI tools for automation and productivity enhancement
• Familiarity with analytics, reporting, or data-driven decision support
• Experience supporting M&A, investor relations, or due diligence processes
• Experience with CRM systems or project coordination tools
• Basic spreadsheet skills (sorting, filtering, formulas like SUM, IF, VLOOKUP)
• Prior startup or high-growth company experience

Tools Proficiency

Must-Haves (Required)

• Email & Messaging: Gmail, Outlook, Slack, Microsoft Teams, WhatsApp
• Calendar & Scheduling Tools
• Google Workspace (Docs, Sheets, Drive, Calendar)
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Zoom or equivalent video conferencing platforms
• AI Tools: ChatGPT, Claude, Perplexity, or similar AI assistants

Nice-to-Haves (Preferred)

• Project Management: Notion, Asana, Trello, ClickUp, Airtable
• Automation: Zapier or similar workflow automation tools
• CRM Platforms: Pipedrive, HubSpot, Salesforce, ConnectWise
• Finance: QuickBooks or similar bookkeeping tools
• E-commerce: Amazon Seller Central, Shopify
• Communication: Loom for video messaging
• LinkedIn for professional networking and outreach