As an Executive Assistant, you'll work as part of a team of problem solvers with extensive consulting and industry experience, helping our clients solve their complex business issues from strategy to execution. Specific responsibilities include but are not limited to:
- Perform secretarial support to Partners and Directors level
- Calendar and diary management (e.g. booking meetings, ensuring no meeting conflicts, prioritise meetings)
- Expense claims submission (in accordance with policy) and verification
- Coordinate event-related logistics (e.g. venue booking, room set-up, food catering, workshop tools required)
- Travel management (in accordance with policy) including travel arrangements coordination (e.g. flight, visa, transport, airport transfer, hotel arrangements
- Namecard requisitions and timesheet submission
- Assist in preparation of documents for engagements (e.g. formatting, proofreading, binding, courier, sending for digital signature, archiving)
- Responsible for providing client support to core consulting GTMs.
- Provide approval on related documents with Partner's consent (e.g. engagement letters and invoices using DocuSign)
- Collate CV and resumes so that project teams can reach out to get a copy for proposals
- Accounts receivable monitoring and reporting
- Partner onboarding & offboarding
- Monitor clearance progress
- Assist with a variety of internal projects and coaching group engagement (e.g. LoS and coaching group social activities)
- Provide general support for visitors (e.g. receive guests and bring to meeting venue)
- Managing updates on Salesforce for client contacts, meetings etc (training will be provided to the EAs)
- Opportunity and contact management
- Cloudbooking/Book partner rooms
- Client Services support
- GTM specific tasks
About you
- College degree graduate in Business Administration or other related courses.
- Required skills: strong travel management, calendar management, experience supporting at least 2 or 3 C-suites level, regional experience is an advantage, must be residing within Manila
- At least 5 8 years experience as an executive assistant or other relevant administrative support
- Experience in virtual/offshore executive support
- Must be comfortable working with the top-level management
- In-depth understanding of entire MS Office and Google suite tools
- Can meet deadlines in a fast-paced and quickly changing environment
- Outstanding organizational and management skills
- Ability to maintain high level of professionalism and confidentiality
- Good in problem solving with strong decision-making skills
- Professional level verbal and written communication skills
- Open to work in Makati City, hybrid setup
