Executive Assistant

OVERVIEW:

The Executive Assistant (EA) to the Chief Financial Officer (CFO) plays a pivotal role in ensuring the smooth and efficient operation of the Office of the CFO. This role provides comprehensive administrative, organizational, and communication support to the CFO and Finance leadership team. The EA will serve as a key liaison across internal departments and with external stakeholders, facilitating timely communication, preparing high-level documentation, and managing key deliverables and priorities.

DUTIES AND RESPONSIBILITIES:

• Manage the CFO's calendar, appointments, and travel arrangements with a high degree of professionalism and efficiency.
• Schedule and coordinate internal and external meetings, including agenda preparation, attendee coordination, minute-taking, follow-ups and logistics arrangements, if necessary.
• Screen and prioritize emails, phone calls, and other communications, drafting responses where appropriate.
• Organize and maintain digital and physical filing systems for sensitive financial and corporate documents.
• Track the CFO's action items, projects, and commitments to ensure timely completion and follow-up.
• Assist in the preparation and proofreading of reports, board decks, investor communications, financial presentations, and budget documentation.
• Serve as the point of contact between the CFO's office and internal departments, external investors, auditors, lenders, regulators, and government agencies.
• Draft, review, and circulate formal correspondence, memos, and meeting notes with attention to detail and discretion.

QUALIFICATIONS:

• Bachelor's degree in Business Administration, Finance, Communications, or related field
• Minimum of 2 years experience supporting senior executives, preferably in finance, real estate, or corporate environments
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word, Copilot); experience with ERP systems or financial software is an advantage.