About Us
KPMG R.G. Manabat & Co. is a leading professional services firm in the Philippines, providing audit, tax, and advisory services to a wide range of clients. We are dedicated to delivering exceptional service and helping our clients achieve their goals.
About the Role
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Key Responsibilities
Administrative Support Responsibilities
- Perform tasks as stated in the EAs KPIs.
- Assist in the preparation of visa requirements, coordinate flight, hotel bookings and itineraries, and notify relevant departments of travel dates for proper planning of review and signoff.
- Prepare and organize documents, reports, presentations, and correspondence on a timely manner.
- Screen and prioritize incoming emails, phone calls, and queries on a timely basis.
- Handle confidential information with discretion and professionalism.
- Maintain organized filing systems (both electronic and physical).
- Ensure that partner is in full compliance with the Firm mandated deadlines (training, performance evaluation, file close-out, etc.) and requirements.
- Work closely with team and address/anticipate issues and concern.
- Assist in greeting clients during face-to-face meetings or events.
- Report to office to provide administrative support when partner is in the office.
- Report to office and demonstrate the ability to carry out responsibilities autonomously regardless of partner presence.
Calendar Management
- Organize meetings and events for the partner/s and/or team.
- Follow up on action items from the MOM and ensure timely completion of tasks.
- Work closely with partner/s by updating the calendar to ensure that it accurately reflects meetings, tasks, and other planned activities.
Communication and Liaison
- Act as a point of contact between executives and internal/external stakeholders.
- Draft and edit correspondence, reports, and presentations.
- Communicate and work closely and effectively with all levels of the organization.
- Assist in special projects and other administrative tasks of the BDU/Functions as needed.
- Escalate unresolved issues to partner/s or group head.
Qualifications
- Bachelor's degree or equivalent experience
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
