Executive Assistant

Work Set Up: Onsite | Alabang, Muntinlupa City

Salary: Open negotiation

Overview

We are seeking a highly organised and proactive Executive Assistant to provide exceptional administrative and operational support to our Partners/Directors.

Key Responsibilities

Correspondence, Meeting & Diary Management

• Manage correspondence and calendars using Microsoft Office Suite.
• Proactively monitor and adjust schedules, resolve clashes, and liaise with internal and external stakeholders.
• Understand key stakeholder priorities and reflect them in effective diary planning.
• Organise and coordinate meetings, including preparing materials and taking minutes when required.
• Coordinate domestic and international travel arrangements, including travel-related documentation and expense tasks.
• Provide support for internal and external event planning and execution.

Operational Management & Reporting

• Ensure timesheets, expense claims, and time/expense transfers are completed accurately and on time.
• Process WIP/CRM reports as part of financial and operational reporting.
• Provide assistance to colleagues during periods of absence to maintain workflow continuity.

People & Culture Support

• Meet internal deadlines for performance management activities, including goal setting, engagement reviews, and quarterly check-ins.
• Provide administrative support for recruitment activities.
• Assist with onboarding and offboarding processes, including documentation, asset collection, and People Movements reconciliation.
• Support People Direct queries, CECs, and related tasks.
• Build strong working relationships across the firm.
• Maintain compliance with independence requirements at all times.

Qualifications & Skills

• Minimum 1 year of experience as an Executive Assistant (professional services experience preferred).
• Strong proficiency in Microsoft Office Suite.
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask, prioritise, and maintain confidentiality.
• Proactive, professional, and team-oriented.