Who We Are
Evo Tech Software Solutions Inc.is a highly motivated team of professionals based in Cebu, Philippines, committed to providing tailored services. With expertise in Web Development, e-Commerce Management, Data Analytics, and Graphic Design, we offer globally competitive solutions that empower our clients businesses to excel in today's market.
By design, we combine your vision for your brand with our creative and technical capabilities to design the right user experience. We make sure that your customers or users discover your product not only appealing, but also useful.
Empowering your company with cutting-edge software solutions. Our skilled team adapts to tech trends, ensuring your excellence in innovation through development.
With BPO, we aim to enhance efficiency and service delivery with our versatile business support. We evolve to offer swift, improved customer service solutions.
The Opportunity
We are seeking a highly reliable and detail-oriented Executive Assistant to serve as the right hand to senior leadership. This role supports day-to-day operations, communications, and project coordination, ensuring priorities are organized, tasks are tracked, and initiatives are executed on time across multiple departments.
The ideal candidate is proactive, highly organized, and capable of independently managing follow-ups, documentation, and reporting so leadership can remain focused on strategic and high-impact work.
Key Responsibilities
Direct Executive Support
- Manage executive calendars, meetings, and scheduling priorities
- Monitor and manage executive email inboxes, ensuring timely responses and follow-ups
- Proactively manage and respond to emails that require simple scheduling, confirmations, or standard pricing or information requests, escalating only when necessary
- Prepare daily task summaries, action items, and prioritized to-do lists
- Send reminders for deadlines, meetings, and deliverables on behalf of leadership
Meetings & Documentation
- Join meetings on behalf of or alongside leadership
- Take structured, accurate, and actionable meeting notes
- Document decisions, action items, owners, and timelines
- Distribute meeting summaries and actively track completion of follow-ups
- Review AI-generated call transcripts and recordings to ensure all commitments, decisions, and promised follow-ups are fully extracted, documented, and assigned back to the executive or relevant owners.
Project & Task Tracking
- Track ongoing projects and initiatives involving leadership
- Ensure tasks and deliverables are progressing according to agreed timelines
- Proactively chase internal stakeholders, track commitments, follow up persistently, and ensure nothing slips through the cracks
- Identify delays, risks, or blockers early and escalate with clear recommendations
Reporting & Visibility
- Create daily, weekly, and monthly reports covering:
- Tasks and action items
- Project status and timelines
- Pending follow-ups, risks, and blockers
- Provide leadership with clear, concise, and decision-ready progress updates
Cross-Department Coordination
- Coordinate with multiple departments to ensure assigned tasks are completed
- Act as a central point of communication to improve accountability and execution
- Help align teams on priorities, deadlines, and expectations
Qualifications & Skills
- Proven experience as an Executive Assistant, Operations Assistant, or Project Coordinator
- Experience working with Amazon Seller Central and/or e-commerce platforms such as Walmart, Shopify, TikTok Shop, or similar
- Familiarity with e-commerce workflows, terminology, and cross-functional coordination
- Strong organizational, time-management, and follow-through skills
- Excellent written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- High attention to detail and discretion when handling confidential information
- Proficiency with calendar tools, email platforms, task management systems, and reporting tools.
Work Setup & Compensation
- Fulltime | Nightshift
- Onsite - Cebu City, IT Park
- Salary: Php40,000 - Php50,000 (depending on experience and qualifications)
- Government-mandated benefits (SSS, PhilHealth, Pag-IBIG)
- Paid time off and PH Holiday pay
If you thrive in a fast-paced environment, take ownership of your work, and enjoy being a key support partner to leadership, we'd love to hear from you. Join us and play a vital role in keeping our operations running smoothly while contributing to meaningful, high-impact initiatives. Apply now and grow with us!
