Work Set Up: Onsite | Alabang, Muntinlupa City
Salary: Up to Php 35,000
Overview
We are seeking a highly organised and proactive Executive Assistant to provide exceptional administrative and operational support to our Partners/Directors.
Key Responsibilities
Correspondence, Meeting & Diary Management
- Manage correspondence and calendars using Microsoft Office Suite.
- Proactively monitor and adjust schedules, resolve clashes, and liaise with internal and external stakeholders.
- Understand key stakeholder priorities and reflect them in effective diary planning.
- Organise and coordinate meetings, including preparing materials and taking minutes when required.
- Coordinate domestic and international travel arrangements, including travel-related documentation and expense tasks.
- Provide support for internal and external event planning and execution.
Operational Management & Reporting
- Ensure timesheets, expense claims, and time/expense transfers are completed accurately and on time.
- Process WIP/CRM reports as part of financial and operational reporting.
- Provide assistance to colleagues during periods of absence to maintain workflow continuity.
People & Culture Support
- Meet internal deadlines for performance management activities, including goal setting, engagement reviews, and quarterly check-ins.
- Provide administrative support for recruitment activities.
- Assist with onboarding and offboarding processes, including documentation, asset collection, and People Movements reconciliation.
- Support People Direct queries, CECs, and related tasks.
- Build strong working relationships across the firm.
- Maintain compliance with independence requirements at all times.
Qualifications & Skills
- Minimum 1 year of experience as an Executive Assistant (professional services experience preferred).
- Strong proficiency in Microsoft Office Suite.
- Excellent organisational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask, prioritise, and maintain confidentiality.
- Proactive, professional, and team-oriented.
