Who We Are
GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at, we're a permanently remote team that runs on integrity, proactive candor, and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul.
The Opportunity
We are seeking a highly organized and process-driven Event Marketing Coordinator to anchor the operations of a high-volume global event program. This role is a perfect match for an execution-focused professional who excels in a fast-paced environment and loves the nitty-gritty of logistics. You will support over 200 annual events across the Americas, EMEA, and APAC, ensuring that everything from travel and registrations to budgets and shipments runs like clockwork. If you have a sharp eye for detail, a proactive approach to problem-solving, and the ability to partner effectively with Finance and Marketing teams, we want you on our team.
What Your Day-to-Day Will Look Like
- Event Operations: Support the execution of 200+ annual global events by researching accommodations, handling registrations, and managing complex staff schedules.
- Financial Coordination: Track and reconcile credit card charges, partner with Finance to process invoices, and maintain accurate event budgets within ClickUp.
- Logistics & Tracking: Monitor all shipments (booth materials, swag, and equipment) to ensure timely arrival and document final expense totals post-event.
- Process Documentation: Maintain and update event planning documents, frameworks, and repeatable playbooks to streamline global operations.
- Meeting Management: Attend planning sessions to capture detailed notes, documenting decisions, next steps, and task owners.
- Executive Support: Provide light scheduling and calendar coordination for the VP of Marketing and other stakeholders as needed.
What You Bring
- Operational Excellence: Proven experience supporting marketing operations or coordination in a high-growth, fast-paced environment.
- Meticulous Detail: Exceptional accuracy when managing budgets, schedules, tracking documents, and complex logistics.
- Cross-Functional Collaboration: Ability to partner seamlessly with Finance, Marketing, and Operations teams to move projects forward.
- Adaptability: A calm, professional demeanor when navigating ambiguity, changing processes, and tight deadlines.
- Communication Skills: Professional written and verbal communication skills, comfortable leading email threads and participating in Zoom/Google Meet sessions.
- Global Flexibility: Ability to maintain reliable working hours to support teammates across EST and GMT time zones.
Bonus Points if:
- You have specific experience in Field Marketing or large-scale event planning (conferences/trade shows).
- You are proficient with ClickUp or similar project management tools.
- You have prior experience as an Executive Assistant or in administrative support.
- You have experience maintaining SOPs, playbooks, or internal documentation for global teams.
What We Offer
At GrowthAssistant, you aren't just joining a company; you're joining a movement to redefine how the world's best brands scale. We believe that the right talent, placed in the right role, changes everything - and that starts with how we take care of you.
We support your life inside and outside of work with a comprehensive benefits package:
- Fully Remote: 100% Remote work environment, never fight traffic again
- Health Coverage: HMO or Healthcare Stipend (depending on location)
- Time to Recharge: 7 Paid Holidays and 6 PTO days/year
- Family First: Dedicated Maternity and Paternity Leaves
We offer additional incentives for go-getters and proven performers!
- $25 monthly perfect attendance bonus
- Performance bonus
- Anniversary bonus ($100 at 1 year; $200 at 2 years)
- Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client
Your Application Roadmap
You've applied, now let's get to work. Here's the play-by-play:
- Step 1 Resume Screening: Our hiring team reviews your experience to see how your unique skills align with our high-growth roles.
- Step 2 Recruiter Interview: If we believe we have a great client match, we'll reach out to schedule a human-to-human chat to discuss your career goals, experience, and what makes you tick.
- Step 3 Online Assessment: This is your chance to shine! You'll complete a role-specific test, a personality assessment, and your official GA Profile Form so we can represent you.
- Step 4 Match Interview: You'll meet with one of our Senior Leaders for a deep-dive validation to ensure we're matching you with the right opportunity. This is your moment to bring your A-game and really shine - it's the final step for many of our roles!
Depending on the client, there are sometimes 2 additional steps:
- Step 5 15-min Prep Call: We've got your back. Before the final round, your Recruiter will hop on a quick call to coach you, share insider tips, and ensure you're 100% ready.
- Step 6 Client Interview: You'll meet the client to discuss how you'll help them scale and succeed. Bring your metrics and be on your A-game - this is your last chance to make a great first impression!
Join our 100% remote global team today, and grow with GrowthAssistant!
GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.
