Overall Job Purpose
Manages and oversees documents for a particular project or for an entire organization. Ensures that proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.
Requirements
- Candidate must possess at least a Bachelor's/College Degree in any Degree
- Computer Literate
- Organized, Systematic and has keen eye to details.
- With at least 1 year experience as a Document Controller in Construction Industry
- Applicants must be willing to work in longer hours
- Amenable to work on-site
- Deployment Site: Mandaluyong City
GENERAL DUTIES And RESPONSIBILITIES
Organize and Archive Documents:
- Ensure Document Management procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
- Maintain and manage electronic and hard copy documents as required.
- Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers).
- General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality.
Document Management System
- Can handle the retrieval of documents either as directed by employees or clients.
- Manage all flows of documents either in electronic form or on paper support.
- Process incoming documentation (registration in the DMS, internal distribution, archiving)
- Process outgoing documentation (transmit to Client and Suppliers/3rd parties)
- Establish and maintain the Master Document Register in cooperation with the Project team
- Ensuring the use of standardized forms and templates
Monitoring / Maintaining Of Documents
- Must edit or review documents. Implement and maintain document control processes and procedures.
- Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
- Monitor technical documents review and approval in accordance with agreed schedule.
- Monitoring of documentation progress in cooperation with the project planner.
- Communicate and liaise with Project Teams, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required.
