Document Controller | Ubay, Bohol, Philippines

Document Controller

Location: Ubay, Philippines (on site)

Job Level: Entry Level

Business Unit: Ubay Solar Corporation

Power your future with AboitizPower.

As Document Controller, you will be responsible for providing administrative support to ensure efficient project operations and contribute directly to transforming energy for a better world. You will work closely with Project Development and Execution to deliver results, create positive community impact, and develop your skills in a supportive, purpose-driven environment.

In This Role, Your Responsibilities Will Be:

1. Provides support to the project to ensure that the division staffs are furnished with the necessary resources

• Facilitate monthly departmental meetings and produce minutes of meeting
• Maintain inventory and requisitions of office supplies and equipment
• Ensure that accountabilities are put into place
• Facilitate DTR encoding
• Monitor the utilization of project vehicles
• Respond to staff requests for administrative support as needed

2. Provides administrative support to the department to ensure that operations are maintained in an efficient manner

• Ensure completion of the requirements to job orders and contracts of works to facilitate payment processing

3. Coordinates all the activities related to conformance with the IMS standards

• Input document data into the standard registers ensuring that the information is accurate and up to date
• Generate the various document control reports as required
• Provide the necessary information pertaining to ISO-related conformances.

4. Manages the general documents and references of the division ensuring all references and documents are well taken care of in compliance to company policies.

5. Manage all incoming and outgoing transmittal for the Plant Construction including, but not limited to, drawings, quality non-conformances and inspection reports, site instructions, request for information and letter correspondence going to and from Contractor/s, NGCP and other external stakeholders.

6. Facilitate efficient routing and approval of documents with consideration on priority and urgency as required to keep up on project needs.

7. Keep track of revisions of documents and ensure that team members when such revised submissions are submitted by the contractor.

To Succeed in this Role, we need someone who:

• Ensures documents are accurate, complete, and properly formatted
• Manages large volumes of files, versions, and records in a structured and easy-to-retrieve way
• Handles multiple document deadlines, revisions, and approvals without delays.
• Maintains numbering systems, and document standards.

What You Will Need:

Education & Experience:

• Bachelor's degree holder
• 1 year of experience in Project Controller, Admin, and Documentation Assistant

Technical / Functional Skills:

• Proficiency in MS Office (Excel, Word, Power Point), Google Apps (Sheet, Docs, Slides, Form, other)
• Strong skills in document control systems and data management

Our Culture & Commitment to You: Powering Your Future

At AboitizPower, we honor you not just as a professional, but as a person. Our promise is to provide a workplace where you can thrive through:

• Powered by People: We value your unique identity and ensure you feel supported, trusted, and empowered.
• Own Your Growth: Learn, grow, and advance through mentorship, leadership opportunities, and meaningful learning experiences.
• Why We Work: Purpose is part of every job here. Your efforts directly contribute to community upliftment, sustainability, and shaping the future of energy.
• Empowering Culture: Bring your full self to a workplace grounded in belonging and collaboration.
• Recognition that Matters: We celebrate both visible milestones and steady efforts, honoring the dedication you bring to our mission.

About Us

AboitizPower is the holding company for the Aboitiz Group's investments in power generation, distribution, and retail electricity services. We are among the largest power producers in the Philippines, with a balanced portfolio of assets located across the country. We are also a major producer of renewable energy, with several hydroelectric, geothermal, and solar power generation facilities.

Together, let's power your future.