Communication: Manage emails, answer phone calls, and respond to inquiries in a timely and professional manner.
Scheduling:
Coordinate and manage calendars, schedule appointments, agendas, schedule and organize meetings, and conference calls. Ensure all parties are informed and prepared for engagements.
Set up conferencing rooms, manage attendance, and provide technical support as needed.
Responsible for heavy calendar management utilizing Microsoft Outlook; must be flexible with last-minute schedule changes and urgent meeting requests
Documentation:
Must be proficient in Excel, PowerPoint, Word, and Outlook at an advanced level
Create and maintain digital and physical files, ensuring accurate organization and easy retrieval of important documents. Assist in preparing reports, presentations, and other documentation as needed
Must be able to compose business correspondence and format spreadsheets as well as maintain organizational charts
Maintain accuracy and attention to detail while entering and updating information
Task Management:
Book travel and process expense reimbursements
Assist in task prioritization and follow-up, ensuring that projects and assignments are completed within designated deadline
Conduct online research to gather information, data, or resources as required by team members. Summarize findings and present them in a clear and concise manner.
Confidentiality is EXTREMELY important. Must handle confidential material in a discreet and professional manner
Have a can-do attitude. Be willing to do what it takes to get it done
Graduate of any 4-year course
Have at least 2-3 years experience
Excellent verbal and written communication skills
Ability to interface professionally with all levels of employees
Proficient in using Microsoft 365 & Google Workspace; Tech-savvy with the ability to learn new tools and platforms quickly
Strong organizational skills and attention to detail
Ability to manage time effectively and prioritize tasks
Discretion and confidentiality when handling sensitive information
