Bookkeeper

The Bookkeeper will manage day-to-day financial operations, keep general ledgers meticulously up to date, handle invoicing for international transactions, track expenses, and perform financial reconciliations. This role provides critical back-office stability to support our ongoing global expansion.

Key Responsibilities

1. Invoicing & Accounts Receivable

● Issue accurate, timely invoices to clients, brokers, and partners according to contract milestones and payment schedules.

● Monitor incoming payments, track outstanding receivables, and issue polite follow-ups for overdue accounts.

2. Ledger Management & Expense Tracking

● Maintain up-to-date financial records across general ledgers using cloud accounting software.

● Categorize and log all operational, vendor, shipyard, and administrative expenses with high precision.

● Collect and archive digital receipts, invoices, and payment confirmations for compliance and audit readiness.

3. Bank & Financial Reconciliation

● Conduct weekly and monthly reconciliations between bank statements, credit card statements, and internal accounting records.

● Identify and resolve ledger discrepancies, double entries, or missing documentation proactively.

4. Financial Reporting

● Prepare monthly balance sheets, income statements (P&L), cash flow summaries, and custom financial reporting spreadsheets for executive review.

Skills & Qualifications

● Experience: 3+ years of experience in bookkeeping, accounting assistance, or general financial administration (experience in international transactions, manufacturing, or luxury maritime is a plus).

● Technical Skills: ○ Advanced proficiency in accounting software (e.g., QuickBooks Online, Xero). ○ Strong Excel / Google Sheets skills (formulas, financial formatting, data reconciliation).

● Attributes: High attention to detail, strong integrity with confidential data, and an organized approach to financial record-keeping.