The Bid Governance Administrator provides administrative and coordination support to the New Bid Management (NBM) process. This role ensures that all opportunities and bids are managed in line with governance requirements, supporting compliance, consistency, and efficient execution across the bid lifecycle.
NBM Process Support
- Coordinate the end-to-end administration of the NBM process, ensuring all opportunities are logged, tracked, and progressed through required stages
- Maintain accurate records of opportunities, approvals, and supporting documentation
- Support the scheduling and coordination of qualification calls, bid reviews, and governance checkpoints
Governance & Compliance
- Ensure all bids adhere to bid governance requirements, including completion of mandatory templates, approvals, and quality controls
- Track and follow up on required approvals in line with delegated authority levels
- Maintain audit-ready documentation for all governed opportunities
Stakeholder Coordination
- Act as a central point of contact for administrative queries related to the NBM process
- Liaise with markets, finance, legal, and bid teams to ensure timely inputs into the governance process
- Provide reminders and follow-ups to ensure deadlines and governance gates are met
Reporting & Tracking
- Maintain dashboards and trackers to provide visibility of pipeline, bid status, and governance progress
- Produce regular reporting on NBM activity, compliance, and key milestones
- Highlight risks, delays, or gaps in governance for escalation
Process & Continuous Improvement
- Support the ongoing improvement of NBM templates, trackers, and documentation
- Identify inefficiencies in the process and recommend administrative improvements
- Ensure version control and consistency across all governance materials
Education And Qualifications
Essential for this role:
- Strong administrative and organisational skills with high attention to detail
- Experience supporting structured processes, ideally within bids, governance, or project coordination
- Ability to manage multiple tasks and deadlines in a fast-paced environment
- Strong stakeholder coordination and communication skills
Nice-to-have
- Experience with tracking tools or CRM systems is advantageous
- Proficiency in Microsoft Office (Excel, PowerPoint, Teams, SharePoint)
