As part of the Philippines Finance team, the Billing Specialist will be responsible for day-
to-day financial and accounting administration, including Accounts Receivable, Invoicing,
and Supplier Payments. This role requires maintaining high standards of accuracy, compliance, and professionalism, supporting adm Indicia's position as an industry leader. While the role will
primarily be based at our Makati/ Taguig office, you may also be involved in finance
operations across other locations.
Skills, knowledge, experience, and exposure
Invoicing & Accounts Receivable
- Maintain and update the weekly invoicing report.
- Prepare and submit invoices to clients and Partner Services in a timely manner.
- Reconcile invoices against source reports.
- Issue all standard fixed/retainer fee invoices with the required documentation in accordance with contractual timelines.
- Coordinate with the Operations team on outstanding AR invoices, PO/GR issues, and unbilled orders.
- Ensures internal controls are compliant with AR invoicing and reconciliation by maintaining accuracy and completeness of AR transactions.
- Manage the collection process, including periodic debtors aging reports and actual collection of payment in Client site.
- Assist team members in AR invoicing to meet client's driven deadlines as required.
- Communicate with debtors to ensure that payments are received within contracted timeframes.
- Escalate payment issues where required.
Accounts Payable
- Coordinating the supplier invoices payment processes including receiving and
- checking of submitted docs and scanning copies of tax invoices and other
- supporting documents.
- Maintaining the documentations according to local accounting requirements.
Tax, Audit & Legal
- Assist in preparation and submission of tax returns.
- Work with Auditors to ensure statutory audit is completed in a timely manner. Also
- assist with any client audit requirements.
- Collaborate with external and internal advisors (Tax, Accounting, Legal) to provide
- required documentation.
- Liaise with the company secretary on corporate governance matters.
General finance & administration
- Support daily finance operations and administrative routines.
- Assist in the implementation of financial procedures as required.
- Maintain an effective finance filing system and a proper office record for easy accessibility.
- Conduct fixed asset stocktaking and physical checks on a timely basis.
- Prepare business and financial reports, reconciliation reports as assigned.
- Provide support for other finance and administrative tasks as needed.
- Assist the Accountant and the Finance Manager with month-end closing task.
- Support the year-end audit fieldwork and statutory reporting process.
- Act as a back-up for the accountant when required.
- Perform any ad-hoc tasks or projects assigned by the line manager.
Role Requirements
Qualifications:
- Bachelor's degree in Accounting, Finance.
- Minimum of 3 years of relevant experience in billing, accounts receivable, accounts payable, or general accounting, ideally within a multinational company.
- Strong working knowledge of Philippines tax regulations and compliance requirements.
- Proficiency in Microsoft Office applications (Excel, Word, Outlook), with strong Excel skills preferred.
- Solid understanding of local accounting standards.
- High level of accuracy, attention to detail, and organizational skills.
- Strong communication and interpersonal skills, with the ability to coordinate across teams and stakeholders.
- Ability to work independently, manage priorities, and meet deadlines in a fast- paced environment.Preferred Experience:
- Experience in a multinational company or shared service environment is an advantage.
- Experience working with external tax consultants (e.g., KPMG, PwC, Romulo).
- Familiarity with SAP, NAV, or other ERP systems is an advantage.
