Job Description
HelloFresh is looking for an Invoice Coordinator to support our Supply Chain Operations and Accounts Payable teams in processing and analyzing invoicing data to facilitate a 3-way match between what we have ordered, what we have received from our suppliers, and what we have been invoiced for.
Above all, we are looking for people who will make HelloFresh better. We believe there are many different ways of developing skills and we love diverse experiences! So even if you don't tick all the boxes but think you'd thrive in this role, we would really like to learn more about you.
Skills and preferred qualifications
WHAT YOU'LL DO
- Extract and aggregate data from the invoicing system for invoice a
- nalysis and reconciliation.
- Analyze errors and trace them back to the root cause using raw data from the appropriate database.
- Resolve quantity and price discrepancies with urgency and escalating where appropriate.
- Ensure data accuracy and correct flow of information to the relevant stakeholders involved in the daily activities.
- Work collaboratively with internal teams including the Accounts Payable, Supply Chain and Procurement teams to resolve any data discrepancies
- Communicate with suppliers where necessary to clarify detail, escalate any supplier disputes to Line Manager
- Support the wider Supply Chain function with reporting and administration tasks to ensure the smooth running of the operation
WHAT YOU'LL BRING
- At least 3 years experience working within invoicing, billing or general accounting and/or as a data entry clerk
- Fast typing skills; knowledge of touch typing systems is strongly preferred.
- Working knowledge of office equipment and computer hardware and peripheral devices.
- Basic understanding of databases.
- Experience using Oracle is strongly preferred
- Requires expertise in operating Microsoft Office programs
- Language: English, other European languages considered a plus (German, Dutch, French, Spanish, Italian)
SOFT SKILLS
- Excellent verbal and written communication, collaboration, and self management skills with a strong focus on teamwork.
- Strong analytical, problem-solving, and critical thinking skills
- Assertive, responsible, and adaptable, with the ability to work in a fast-paced environment and navigate complex situations.
- Superior problem solving availability
