AP Specialist

Key Responsibilities

• Support the review, processing, and reconciliation of employee expenses and corporate card transactions, ensuring accuracy and adherence to company policies.

• Maintain accurate financial records by appropriately categorizing and allocating expenses across projects, departments, entities, and cost centers.

• Assist in the administration and ongoing support of the organization's expense management platform, including user support, policy implementation, system updates, and process enhancements.

• Collaborate with Finance, People, and other internal stakeholders to resolve discrepancies, ensure compliance, and improve operational effectiveness.

• Support audit requests, internal controls, reporting requirements, and initiatives aimed at improving efficiency, automation, and process standardization.

Preferred Qualifications & Experience

• 2–3 years of experience in Accounts Payable, Expense Management, General Accounting, or a related finance function.

• Strong understanding of expense management processes, reconciliations, financial controls, and policy compliance.

• Experience working with expense management platforms; familiarity with Navan is highly advantageous.

• Exposure to ERP or accounting systems, with NetSuite experience considered beneficial.

• Understanding of project-based accounting, including expense allocation, job coding, and general ledger coding principles.

• Proficiency in Microsoft Excel and/or Google Sheets for data analysis, reconciliation, and reporting.

• Ability to work independently while effectively collaborating with cross-functional and geographically dispersed teams.

• Strong attention to detail, organizational skills, and a proactive approach to problem-solving.

• Excellent communication and stakeholder management skills, with the ability to provide guidance and support to employees and business partners.

• Demonstrated interest in process improvement, workflow optimization, and automation initiatives.

Additional Advantages

• Experience supporting finance operations across multiple entities or international environments.

• Familiarity with billable and non-billable expense management within project-based organizations.

• Experience with other expense management tools or platforms.

• Involvement in system implementations, process documentation, policy updates, or operational change initiatives.

Work Set up

• Contract until end of 2026 (Possible extension)
• Remote role
• Night shift