Administrative Associate

About the job Administrative AssociateBe the backbone of the team.

Hi! Were Smartsourcing, and were looking for an Administrative Associate to keep things organised and running smoothly. Youll manage calendars and emails, maintain records and databases, prepare documents and reports, process key invoices, support data entry, and assist with projectshelping the team stay focused and on track.

Where JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

Role Overview

This role provides day-to-day administrative and operational support to internal teams, ensuring organised workflows, accurate documentation, and effective communication. The Administrative Associate manages schedules, correspondence, records, and databases, supports reporting and data tasks, assists with projects and events, and handles key administrative processes such as invoice processing and documentation of procedureshelping the team operate efficiently and consistently.

Key Responsibilities

Some of the things we expect you to do are to:

• Manage calendars, schedule meetings, and appointments.
• Handle incoming and outgoing emails
• Maintain filing systems and ensure documents are organised and easily accessible.
• Prepare reports, presentations, and other documents as needed.
• Direct inquiries to the appropriate individuals or departments.
• Maintain databases and spreadsheets with accurate and up-to-date information.
• Assist with data entry and analysis as needed.
• Assist with special projects and events as needed.
• Commercial invoice processing, high priorities being council and water rates
• Documenting all property manager and support team processes and procedures
• Perform other administrative tasks as assigned.
  
  

Requirements

We would need you to be or have the following:

• 1-2 years of administrative experience is a must.
• High attention to detail
• Excellent command of the English language, both oral and written
  
  

Benefits

Step Into The Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

About

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• And so much more!
  
  

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.

Your next move starts here. Apply now.