Our Story:
Viva Naturals makes wellness possible. Well-being is at the heart of our brand, and our values
are at the foundation of everything we do at Viva Naturals.
Our 3 Core Values:
Be Obsessed With Finding A Better Way
Deliver A Viva Experience
Make The World A Better Place
At Viva Naturals, we're all about making health and wellness accessible, inclusive and simplistic.
We manufacture our own line of vitamins, supplements, health food, and natural beauty
products that are organic, ethical, sustainable, and of the highest quality.
Do you share our values Does improving people's lives and making a difference in the world
excite you Then come explore this unique opportunity to join our growing team and help us in
our mission to make wellness possible.
Description:
Are you a proactive, organized, and detail-oriented individual looking to join a dynamic team
Viva Naturals is seeking an Admin Assistant to provide comprehensive support to our
management team. As the right hand to our executives, you'll play a crucial role in ensuring
smooth operations and effective communication within the company.
Responsibilities:
- Provide administrative and clerical support, including document preparation, and
- scheduling.
- Assist with tasks such as appointment booking, research, and household coordination.
- Maintain confidentiality and professionalism in all interactions and tasks.
- Coordinate travel arrangements, including flights, accommodations, and transportation,
- for executives and other team members.
- Prepare and distribute meeting agendas, minutes, and other materials as needed.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear
- communication and timely responses.
- Conduct research and compile data to support decision-making processes.
- Assist in project management tasks, such as tracking deadlines, coordinating meetings,
- and managing project documentation.
- Anticipate the needs of executives and proactively address any issues or challenges that
- may arise.
- Assist with budget preparation and financial reporting as needed.
Requirements:
- Bachelor's degree or equivalent experience in a relevant field.
- Minimum of 3 years of experience in administrative or executive support roles.
- Strong proficiency in technology, including Asana, Google Drive, Microsoft Office Suite,
- and other relevant software.
- Excellent organizational skills with the ability to manage multiple tasks and priorities
- simultaneously.
- Exceptional communication skills, both written and verbal, with a high level of
- professionalism.
- Ability to work independently and take initiative, with a proactive and solution-oriented
- mindset.
- Experience in personal management tasks, including appointment scheduling, travel
- coordination, and household management, is preferred.
- Strong attention to detail and accuracy in all tasks.
- Proficiency in bookkeeping software and familiarity with accounting principles.
- Proficiency or Experience in Oracle NetSuite would be an advantage.
Compensation & Benefits:
- 4 weeks of Paid Time Off per year
- Medical coverage policy reimbursement for you and your family, including your parents
- Internet reimbursement, up to $35 USD per month
- A laptop and other any other hardware required
