Administrative Assistant

1-3 Years

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Early Applicant

Job Description

Activity Management

Manages and coordinates the daily/weekly/monthly appointments, engagements and travels of the group
Provides the required logistics for meetings, special assignments and travels of the group
Coordinates schedule of meetings with concerned departments/ divisions or outside entities; and,
Generates and prepares reports required by the group.

Communications

Records & disseminates incoming and outgoing letters and document
Ensures recording and transmittal of external communication (i.e. outside the Company);
Photocopies documents and disseminates it to its intended recipients;

Prepares The Following For The Department

Routine correspondences and letters as requested;
Cash advance & expense report;
Notice of meeting;
Request for payment;
Purchase requisition/capital expenditure request; and,
Keeps confidentiality of oral and written communication heard or read that are sensitive in nature.

Records & Office Supplies

Organizes an effective filing system that will enable her to easily retrieve all files, correspondences and documents;
Maintains an inventory and safekeeping of project supplies
Monitors and controls office supplies needed by the group.

Minimum Qualifications

Education: Completion of at least a four-year degree in any field.
Experience: Minimum of 1 year of experience as a secretary or administrative assistant, demonstrating proficiency in administrative tasks and office management.
Computer Skills: Proficient in using MS Word, Excel, and PowerPoint, with the ability to create, edit, and format documents, spreadsheets, and presentations.

Competencies

Communication Skills: Strong oral and written communication skills to effectively coordinate with other departments.
Critical Thinking: Can analyze situations and solve problems efficiently.
Time Management: Knows how to prioritize tasks and meet deadlines.
Attention to Detail: Enures accuracy and precision in handling documents, data, and information.
Teamwork and Proactive Attitude: Able to work collaboratively with colleagues and has the willingness to assist others.