Job Summary
The
HR & Finance Administrative Assistant provides clerical, administrative, and operational support to the Finance, Accounting, and Compensation & Benefits teams. This role is responsible for assisting in basic accounting tasks, maintaining financial and employee records, and supporting employee compensation and benefits administration. The position requires a high level of confidentiality, organization, and attention to detail.
Key Responsibilities:
- Finance & Accounting Support
- Provide administrative and clerical support to the Finance and Accounting team.
- Assist with data entry, and sending payment confirmations to suppliers .
- Assist in monitoring of purchase orders, vouchers, and reimbursements.
- Maintain organized filing (physical and electronic) of financial records.
- Assist in audit preparation by gathering required financial documents.
- Compensation & Benefits / HR Support
- Maintain and update employee 201 files (physical and digital), ensuring completeness and confidentiality.
- File and organize documents related to employee compensation, benefits, and employment records such as but not limited to employment contracts, personnel action forms , benefits documents.
- Assist the Compensation & Benefits Specialist in the processing of:
- Employee loans
- Government and company benefits
- Allowances, incentives, and reimbursements
- Coordinate with employees regarding submission of benefits-related documents.
- Track and monitor employee loan balances and benefits documentation.
- Assist in payroll-related documentation as needed (data preparation and filing).
- General Administrative Duties
- Coordinate schedules, meetings, and communications for Finance and HR teams.
- Prepare reports, forms, and internal correspondence.
- Liaise with internal departments, employees, and external partners for documentation requirements.
- Perform other clerical and administrative tasks as assigned.
Qualifications:
- Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field.
- At least 12 years of experience in administrative, finance, accounting, or HR support roles.
- Basic knowledge of accounting, familiarity with employee records, benefits administration.
- Proficient in MS Excel, Word, and office productivity tools.
- Highly organized, detail-oriented, and able to handle confidential information.
Skills & Competencies:
- High level of confidentiality and integrity.
- Strong filing and documentation skills.
- Good coordination and communication skills.
- Ability to multitask and meet deadlines.
- Willingness to learn finance and HR processes.
What we offer:
- HMO and Benefits from Day One: Your health and well-being are a priority. Comprehensive medical coverage and benefits start as soon as you do.
- Hybrid Work Setup: Enjoy the flexibility of working both remotely and onsite, designed to support work-life balance and productivity.
- Flexible Work Hours: We value outcomes over hoursmanage your time effectively while meeting project goals.
- Opportunities for Career Growth: Be part of a company that invests in your professional development through continuous learning and clear growth paths.
- Collaborative Global Environment: Work with diverse teams across 20+ countries, fostering innovation and cross-cultural learning.
- Employee Engagement and Culture: Join a supportive, inclusive workplace where teamwork, respect, and engagement are at the core of everything we do.
Be a part of a workplace that encourages growth, celebrates your uniqueness, and empowers everyone with an equal voice, but its not just a click away! We need your resume to start with!!
If you want to know more, watch our video to discover goFLUENT in the words of our own global family: https://www.gofluent.com/es-es
