About Us:
RecruitGo is a leading Employer of Record (EOR) company specializing in bridging top talent in emerging markets with global clients. Our services enable businesses to hire, manage, and pay employees internationally with ease. We are committed to providing seamless and efficient solutions to our clients and fostering a dynamic and inclusive work environment for our team.
Position Overview
Join our team as an Administrative Assistant and help ensure smooth day-to-day office operations. You'll handle front desk support, manage schedules, prepare documents, and coordinate with internal teams and external partners. This role is perfect for someone organized, detail-oriented, and proactive, with experience in administrative or office support and strong communication skills.
Responsibilities
- Office and Reception Support
- Greet visitors, manage phone lines, respond to general inquiries, and direct callers or guests to the appropriate personnel.
- Maintain a professional and welcoming office environment, manage meeting room bookings, and ensure common areas are orderly.
- Handle incoming and outgoing mail and courier coordination.
- Administrative and Clerical Tasks
- Prepare, format, and proofread documents, presentations, and correspondence for internal and external use.
- Maintain accurate physical and electronic filing systems, ensuring documents are easy to retrieve and stored in accordance with company guidelines.
- Perform data entry, maintain spreadsheets, and update basic databases and contact lists.
- Scheduling and Calendar Management
- Coordinate and manage calendars for managers and teams, schedule meetings, prepare agendas, and distribute meeting materials.
- Arrange travel logistics and accommodation when required, and prepare basic travel expense summaries.
- Coordination and Liaison
- Act as a point of contact between internal teams and external vendors or partners for routine requests and administrative matters.
- Assist with onboarding logistics for new hires, including preparation of workstations, equipment requests, and basic orientation support.
Qualifications
- Bachelor's degree or equivalent experience preferred.
- At least 1 year of administrative, office support, or receptionist experience; experience in a fast paced office environment is an advantage.
- Strong organizational skills with attention to detail, dependability, and a proactive attitude.
- Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new office software tools.
- Good written and verbal communication skills in English; proficiency in local languages is a plus depending on location.
- Professional presentation, strong interpersonal skills, and the ability to maintain confidentiality.
Why RecruitGo
RecruitGo seamlessly links world-class business partners with top-tier global talent in emerging markets. Secure legal employment through our Employer of Record services and embark on a journey to unparalleled professional opportunities.
- Diverse Challenges: Each day offers fresh opportunities and unique challenges that keep your work engaging and rewarding.
- Team Collaboration: Join forces with a supportive team, where your insights and contributions are valued.
- Inclusivity: Be part of an inclusive and diverse workplace that values your contributions. Work with the internal team to ensure timely delivery of services to clients and ensure that client expectations are met.
