Job Description
An Administrative Assistant coordinates and provides high-quality administrative support to the team. An administrative assistant's role may also include analyzing documents, preparing research reports, and occasionally supervising staff members. As such, administrative assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks to include.
- Schedule appointments, and maintain and update supervisors daily calendar
- Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports
- Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
- Maintain confidentiality of highly sensitive information
- Manage complex office administrative work requiring the use of independent judgment and initiative
- Welcomes and directs visitors and clients.
- Maintains filing systems as assigned.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Responds to and resolves administrative inquiries and questions.
- Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
- Prepares agendas and schedules for meetings.
- Records and distributes minutes or other records for meetings.
- Maintains office supplies and coordinates maintenance of office equipment.
- Maintains a system for recording expenses and the use of petty cash.
- Proofreads and types documents and correspondence produced by department.
- Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
- May assist with preparation of human resource reports such as attendance, new hire, and turnover reports, etc
- Performs other related duties as assigned.
Qualifications for Executive Assistant
- Bachelor's degree required or equivalent work experience
- 5 years of experience in administrative support functions
- Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
- Ability to work independently
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media web platforms
- Very strong interpersonal skills and the ability to build relationships with key stakeholders
- Ability to maintain confidential information
