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Administrative Assistant
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Administrative Coordinator Hamilton Motor Company | Fully Remote | Full-Time
About Hamilton Motor Company
Hamilton Motor Company is a growing leader in aftermarket vehicle infotainment. We manufacture and sell replacement infotainment screens for cars, serving DIY customers as well as Lexus and Toyota dealerships across the United States. As we scale, we're looking for organized, detail-oriented people who can help keep our operations running smoothly.
About the Role
As our Administrative Coordinator, you'll work directly with the President and Warehouse Manager, serving as the operational backbone for a range of administrative and support functions. This is a great fit for someone who enjoys variety, takes ownership of tasks from start to finish, and communicates clearly with vendors, agencies, and teammates alike.
What You'll Do
Prepare and submit administrative filings with state agencies, ensuring deadlines and compliance requirements are met
Coordinate with company vendors to manage and process administrative documents
File UPS claims and monitor tracking information in support of our customer service team
Track and report on employee hours and performance stats
Follow up with employees to gather documentation and details on expense receipts
What We're Looking For
Strong organizational skills and close attention to detail
Clear, professional written and verbal communication
Comfort managing multiple tasks and following up persistently until items are resolved
Proficiency with standard office software (spreadsheets, email, document management)
Prior administrative, operations, or office coordination experience is a plus
Self-motivated and reliable in a fully remote environment
Schedule & Location
Monday–Friday, 9:00 AM–6:00 PM Eastern Time
Fully remote
Job ID: 153659687
Skills:
Medical office operations, Billing support, Document Management, Scheduling, Patient management, Executive administrative support, Data Entry
Skills:
Document Tracking System, Records Management, Microsoft Office Applications, Office Administration Management, Business Writing
Skills:
Inventory Management, Invoicing, electronic filing systems, document filing
Skills:
Outlook, Microsoft Excel, accounts receivable, Word, Accounts Payable, Document Management, Time Management, payment requests, expense reports, Organization, Invoices, Teams, Scheduling, Data Entry, Microsoft Office Applications
Skills:
Document Management, Basic legal terminology knowledge, Calendar support, Email and written communication, Data Entry, Document formatting, Document Review
