PERMANENT_ADMINISTRATIVE ASSISTANT III (SECRETARY II)_JJWCB-ADAS3-26-2014_JJWC

Place of Assignment:

Juvenile Justice and Welfare Council - JJWC National Secretariat

Place of Examination
and Interview:

Juvenile Justice and Welfare Council

ADMINISTRATIVE ASSISTANT III (SECRETARY II)

Item Number

:

JJWCB-ADAS3-26-2014

Compensation

:

SG 9 (Php 23,226.00)

Place of Assignment

:

JJWC National Secretariat

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of two-year studies in college (prior 2018) or Completion of Grade 12/Senior High School (starting 2016)

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service (Sub-Professional)/First Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Diploma/Certificate/Associate Degree Programs on Secretarial Courses, Office Management, Office Administration, IT courses

Training

:

Eight (8) hours of training in Records Management, Business Writing, Office Administration/ Management, Microsoft Office Applications

Experience

:

One (1) year of experience in performing administrative functions or secretarial functions

JOB DESCRIPTION

The Administrative Assistant III shall perform a full range of secretarial duties and coordinates administrative activities for the Office of the Executive Director in coordination with the Executive Assistant.

Functions and Responsibilities:

1. Sorts, logs, tracks of and coordinates timely action to all incoming documents to the Executive Director in coordination with the Executive Assistant and Unit Document Control Officers/ UDCOs.

2. Screens of incoming telephone calls, taking accurate messages, dealing with queries from internal/external callers to ensure they are referred in a timely manner to the Executive Assistant and/or concerned staff.

3. Fills-up forms and routine endorsements and other correspondences from the Executive Director

4. Drafts memoranda, correspondences, and other relevant office documents in timely and accurate manner in consultation with the Executive Assistant

5. Acts as Unit Document Control Officer (UDCO) of the Office of the Executive Director (OED):

• Encodes and updates details of documented information in the Document Tracking System (DTS)

• Generates up-to-date documents needed by the Executive Director through proper identification and safe storage of records

• Maintains and retains document masterlists of the OED- Executive Director Conducts regular records inventory in coordination with other Unit Document Control Officers (UDCOs)

1. Assists in providing Secretariat support during OED-initiated activities including but not limited to drafting of memo/authority, confirmation of participation, reproduction of training materials, facilitating requests for supplies and payment, etc.

2. Maintain and updates comprehensive calendar of activities

3. Maintains physical and electronic office filling systems for the Office of the Executive Director

4. Relieves other Administrative Assistants under OED when they are absent, as required.

5. Performs other administrative tasks as may be assigned by the immediate supervisor

Job Outputs:

1. Secretarial and administrative support functions for Executive Director performed.

2. Timely action on 100% of incoming documents of the Executive Director facilitated in coordination with the Executive Assistant.

APPLY NOW

Qualified applicants should apply online at on or before September 27, 2025.

Application Requirements:

1. Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Mr. Peter E. Escober, Supervising Administrative Officer, JJWC

2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark (CS Form No. 212, Revised 2025) with Work Experience Sheet (CS Form No. 212 Attachment-Work Experience Sheet) which may be downloaded at www.csc.gov.ph

3. Comprehensive Resume with Job Description and 2x2 ID picture

4. Photocopy of Certificate of Eligibility/Rating/License

5. Certificate of relevant training, learning and development intervention and seminars attended

6. Copy of duly signed Individual Performance Contract Rating (IPCR)/Summary of Rating of Performance Contract Assessment in the present position, if applicable

7. Photocopy of Transcript of Records.

Reminders:

. JJWC highly encourages all interested applicants to apply, including persons with disability, members of indigenous communities and those with diverse sexual orientation, gender identity and expression. Also, JJWC is adopting a Child Protection Policy which ensures zero-tolerance in all cases of child abuse and ensures zero-tolerance of Gender-Based violence. Pending criminal case/s against children may be a ground for disqualification for the candidate while those proven to have violated laws protecting children such as RA 7610 will automatically be disqualified for the position.

. Application with incomplete documents shall not be entertained and only shortlisted applicants will be notified.

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the JJWC and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the JJWC within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.