Administrative Assistant

5-7 Years

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Early Applicant

Job Description

Responsibilities

Assist in consultant contract preparation, sourcing for candidates
Make travel arrangements, including organising visas, booking flights, etc.
Provide general admin support to managers and project staff
Provide support to finanacial management of projects ti esnure timely and accurate prepration of client invoices
Assist in timely preparation of project reports
Assist in searching for experts for projects using various job platforms
Format CVs into client template
Prepare and ensure complete inclusion of bid documents
Ensure quality presentation and physical production of final documents
Support registration and online submission of tenders and EOIs via donor procurement platforms
Organize delivery of bids and other business-crtitical documents
Check and compile anti-corruption documentation
Assist in updating project database
Ensure update in company website and social media channels, as well as web-based advertisements

Qualifications

Bachelor's Degree: Business Administration, Office Administration, or equivalent
With at least five years experience working the field
Full-time position; remote work arrangement
Excellent verbal and written communication skills
High level of accuracy and attention to detail, ability to multitask and adhere to deadlines
Proficient in MS Office/Google applications
Amenable to work Irish Standard Time