Accounts Payable Officer (AU)

Accounts Payable Officer (AU)

We are an established residential aged care provider operating multiple aged care homes across Sydney. We are seeking an experienced, highly organized and proactive Accounts Payable Officer to join our Finance team.

This is a hands-on, high-volume Accounts Payable role suited to someone who is comfortable taking ownership of their workload, working autonomously and managing multiple competing deadlines.

Our Accounts Payable process operates across multiple systems and applications, with several manual workflow steps between invoice receipt, document management, invoice approval, ERP entry and payment. The successful candidate must therefore be comfortable working in a manual and less-integrated systems environment and have th

Work Schedule: 7:30 a.m. to 4:30 p.m., Monday-Friday

Work Setup:

• Hybrid
• Onsite work is scheduled three days per week, with the possibility of transitioning to one day per week after the first three months, depending on work performance and client approval.

JOB RESPONSBILITIES:

• Managing a high-volume Accounts Payable inbox, ensuring invoices, correspondence and supplier queries are actioned promptly and accurately.
• Processing a high volume of supplier invoices across multiple aged care homes, departments and cost centers.
• Managing invoices through multiple applications and workflow stages, from initial receipt through document storage, approval, ERP processing and ultimately payment.
• Maintaining clear oversight of invoices as they move between different systems and applications, ensuring invoices are not lost, duplicated, overlooked or unnecessarily delayed.
• Managing and monitoring a separate invoice approval application, including following up outstanding approvals and ensuring invoices progress through the approval workflow in a timely manner.
• Working effectively within a manual and less-integrated ERP environment, where invoice information and documentation must be transferred, checked and reconciled across multiple systems.
• Manually entering approved invoices into the organization's ERP system, ensuring supplier details, invoice information, GST treatment, account coding, cost centers and other information are accurate.
• Reviewing invoices for appropriate approval, accuracy and supporting documentation prior to processing.
• Performing regular supplier statement reconciliations, reconciling supplier statements against the Accounts Payable ledger and investigating discrepancies.
• Identifying and resolving missing invoices, duplicate invoices, outstanding credits, unallocated payments and other supplier account discrepancies identified through the reconciliation process.
• Proactively liaising with suppliers and internal stakeholders to resolve reconciliation issues and ensure supplier accounts remain accurate and current.
• Preparing weekly creditor payment batches and ABA files for management review and payment.
• Ensuring invoices due for payment have been appropriately processed and approved ahead of weekly payment deadlines.
• Responding professionally and promptly to supplier queries regarding invoices, outstanding balances, remittances and payment timing.
• Liaising with operational managers and other non-finance stakeholders to resolve invoice, coding and approval issues.
• Using Excel to prepare ad-hoc expense reports and financial information for management and non-finance teams.
• Assisting with Accounts Payable reconciliations, reporting and month-end close processes.
• Proactively identifying overdue approvals, outstanding invoices and other issues that could impact payment deadlines.
• Maintaining accurate Accounts Payable records and appropriate supporting documentation.
• Assisting the broader Finance team with other tasks and projects as required.

Who we are looking for:

• Minimum 3 years of Australian Accounts Payable experience, ideally in a high-volume environment.
• Graduate of Accounting or any Finance or Business-related course.
• Experience using ERP/accounting systems and working across multiple applications.
• Skilled in manual AP processes, including data entry, reconciliations, and system hand-offs.
• Proven experience in supplier statement reconciliations, discrepancy resolution, and payment batch/ABA file preparation.
• Strong ability to work independently, manage priorities, and take ownership of tasks.
• Highly organized with the ability to handle large invoice volumes and multiple deadlines.
• Strong attention to detail and accuracy in invoice and payment processing.
• Proficient in Microsoft Excel, including XLOOKUP/VLOOKUP, PivotTables, filters, and basic formulas.
• Ability to extract, analyze, and report financial data for business stakeholders.
• Strong communication and stakeholder management skills, including supplier interactions.
• Effective problem-solving and reconciliation skills with a focus on issue resolution.
• Confident in escalating risks, outstanding approvals, and deadlines to management.
• Proactive, accountable, and committed to delivering tasks through to completion.

What's in it for you

• Competitive salary + non-taxable allowances
• Health & wellness benefits to keep you at your best
• Paid vacation and sick leave credits
• Yearly performance bonuses
• FREE meals on office days
• Parent-friendly office
• Training, certifications & CPD assistance
• PRC license renewal reimbursement
• Fun employee activities all year round

Grab our Job Applicant Kit here: https://lnkd.in/gbuADiz

Due to the volume of applications we receive, only shortlisted candidates will be contacted for the next steps. All applications will be kept in our talent pool and may be considered for future opportunities that align with the candidate's qualifications and experience.