Company Description Unified Global is a Silicon Valley–based consultancy that provides tailored business solutions to organizations of all sizes worldwide. With over 30 years of industry experience, the company delivers services in accounting and bookkeeping, financial planning and analysis, taxation, technical accounting, and other specialized business support areas. Unified Global leverages a highly skilled Global Support Team to help startups, small-to-medium businesses, and established enterprises achieve key growth milestones. The company is committed to adaptable, collaborative partnerships that drive measurable, long-term results. Unified Global also maintains strict controls over client and candidate data privacy, including mobile information and opt-in consent.
Key Responsibilities
- Manage client communications, including monitoring, drafting, and routing emails on behalf of the principal
- Provide scheduled call coverage with clients when the principal is unavailable, primarily during US Eastern Time hours
- Follow up with vendors regarding outstanding quotes, confirmations, contracts, and event-related correspondence
- Support sponsor outreach efforts through prospect research, list management, and email tracking
- Coordinate event logistics by maintaining timelines, checklists, and run-of-show documents
- Manage registration and ticketing processes through Whova and Eventbrite
- Maintain and update Monday.com boards to ensure project tasks and deadlines remain current
- Organize and maintain client folders and documents in Box
- Prepare documents including vendor briefs, attendee communications, and meeting notes
- Provide general administrative and project coordination support across multiple active events and clients
Tools & Platforms Used
- Monday.com and Asana.com – project and task management
- Box – file storage and document organization
- Whova – event management platform (training will be provided)
- Eventbrite – ticketing and registration management
- Airtable – sponsor and partner tracking
- Canva – invitation and communication design
- Email and WhatsApp – client and vendor communications
Qualifications
- Proven experience as a Virtual Assistant, Project Coordinator, Executive Assistant, or similar administrative support role
- Strong written and verbal English communication skills
- Excellent organizational skills with strong attention to detail
- Ability to manage multiple projects and deadlines simultaneously
- Experience using project management tools such as Monday.com, Asana, or similar platforms
- Comfortable handling client and vendor communications professionally
- Proficient in Google Workspace and Microsoft Office applications
- Experience with event coordination, ticketing platforms, or sponsor management is an advantage
- Canva design experience is preferred
- Ability to work independently and proactively with minimal supervision
- Availability to support US Eastern Time meetings or check-ins as needed
System Requirements
- Processor: Intel i5/i7/i9 / AMD Ryzen 5 (or equivalent)
- Memory: Minimum of 16 GB RAM
- Storage: SSD with sufficient free space for active projects
- Graphics: Integrated or dedicated GPU capable of supporting video editing software
- Computer OS: Windows 11
- Extra Monitor
- Microsoft Office License
- Internet speed must be running on a 50+ Mbps wired plan
