Position: Virtual Assistant (E-Commerce & Product Listing Administrator)
Location: Remote: PH and SA
Work Schedule: 9:00 AM - 5:00 PM AUST
Salary:$1300-1800
About The Company
We are a growing agricultural parts business specializing in Massey Ferguson tractor parts, aftermarket components, genuine parts, and sourced parts from suppliers across Australia, Europe, the UK, Ireland, and beyond. We are building out our online catalogue and need a reliable, detail-oriented Virtual Assistant to help manage product data, customer support, and general administrative tasks.
Role Overview
We are looking for a motivated Virtual Assistant to support the day-to-day operations of our business, with a strong focus on product management, website administration, quoting support, and customer communication. This role is ideal for someone who is organized, comfortable working with systems, and willing to learn our workflow. You will work directly with the business owner and help keep product listings, pricing, descriptions, and related operational tasks up to date as our website grows.
Key Responsibilities
- Add and update products in the website/backend system
- Create and maintain product listings, including:
- (Part numbers, Descriptions, Prices, Weights, Compatibility/model information, Supplier details)
- Upload and organize product photos
- Add watermarks to product images where required
- Check supplier websites for stock availability and price changes
- Assist with quoting customers by preparing accurate product information
- Update product data when part numbers are superseded or changed
- Maintain consistency across product listings and categories
- Support inventory updates and product data cleanup
- Assist with email correspondence and admin support as needed
- Potentially answer phone calls and speak with customers if required
What We're Looking For
The Ideal Candidate Will Have
- Strong attention to detail
- Good written English
- A reliable, proactive work ethic
- Willingness to learn new systems and processes
- Comfort working with spreadsheets, CMS platforms, or inventory systems
- Ability to follow instructions carefully and manage repetitive admin tasks
- Basic understanding of mechanical or automotive parts preferred, but not essential
- Prior experience in virtual assistance, data entry, e-commerce admin, or customer support an advantage
Nice to Have
- Experience working with product catalogues or inventory systems
- Familiarity with Odoo or similar platforms
- Understanding of SEO basics and product listing optimization
- Experience in aftermarket, automotive, farm, or machinery parts
- Knowledge of image editing or watermarking tools
Compensation
- Competitive salary based on experience and location
- Full-time role
- Long-term opportunity as the business continues to grow
Why Join Us
- Join a fast-growing business with strong momentum
- Be part of a hands-on team where your work has direct impact
- Opportunity to grow with the company as the product catalogue expands
- Learn a niche and valuable industry
