Key Responsibilities
25% Calendar & Inbox Management
- Manage the founder's calendar and appointments, including scheduling and rescheduling meetings
- Factor in travel time for in-person meetings
- Send daily reminders via calendar and SMS (15 minutes before meetings)
- Monitor inbox and flag important inquiries or draft/send email replies as needed
25% Task & Workflow Management
- Organize and manage daily tasks in Trello
- Ensure to-do lists are updated and prioritized
- Track deadlines and prompt on task follow-ups
50% Market Research & Client Discovery
- Conduct research on competitors, pricing, customer reviews, and feature comparisons
- Support client discovery form follow-ups and track progress
- Compile findings into concise summaries or presentations
Occasional Tasks
- Assist with basic design tasks such as Google Slides, PDF creation, and mockups (potential future expansion of the role)
Qualifications
- Proven experience as a Virtual Assistant or Executive Assistant in a similar support capacity
- Strong organizational and time management skills
- Comfortable using Trello, Google Workspace, and communication tools like WhatsApp
- Excellent written and verbal communication skills
- Experience with basic market research and information synthesis
- Basic design skills (Google Slides, Canva, PDFs) are a plus
- Proactive, reliable, and able to work with minimal supervisi
