Ensure that the VSO functions optimally by resolving all vendor queries within specified timelines.
Follow up with stores on outstanding invoices and determine if product has been received into stores. All short shipment/over shipment queries from vendors are investigated with stores and addressed with the vendor accordingly.
Follow up with merchandise teams for any pricing and GST discrepancies
3-way invoice matching - manage the unmatched invoicing function and address issues with merchandise to work through costing variances and revisions to master filing and PO quantities.
Reconciliations for key vendors in accordance with company policies
Support the management the VSO inbox
Processing and management of prepayment accounts
Investigation and chasing of debit balances and aged invoices/entries that sit on the AP ledger
Ad hoc reports/duties as required
Qualifications
Basic to Intermediate experience with Microsoft Excel
Minimum 2-3 years experience in a Trade Accounts Payable role.
Experience with an ERP system, preferably Oracle.
High attention to detail.
Ability to prioritise tasks in a high volume & fast paced environment.
