PURPOSE OF THE POSITION
The purpose of the Accounts Payable + Bookkeeper is to scan, process and prepare for payment accounts payable invoices. The position will also assist the Director of Finance and Payroll Accounts Payable Supervisor with special projects and Bookkeeping tasksusing Microsoft Excel and QuickBooks.
Accounts Payable
Communicate with third party vendors in order to process invoices and reconcile vendor statements. Maintain organization for all records. Duties may include, but are not limited to:
- Ensure all invoices and claims are posted and paid in a proper and timely manner.
- Reconcile vendor account statements monthly to make sure accounts payable records agree with vendor customer account statements, and resolve discrepancies in a timely manner.
- Monitor recurring invoices and alert management of large variances.
- Maintain an organized system for accounts payable records.
- Print checks for signatures
- Maintain vendor file information in accounting system and prepare annual 1099's.
- Ensure all invoices received for payment have proper internal approval.
- Track and post company credit card transactions into accounting system.
Bookkeeping
The primary role initially is to focus on A/P related tasks, although this will expand into higher level work related to Bookkeeping:
- Supports many facets of accounting and related tasks including clerical tasks such as accounts payables, accounts receivables, invoicing, cash posting and basic bookkeeping.
- Reconciles bank statements and credit card statements
- Prepares monthly financial statements, including income statements and updating balance sheets
- May provide payroll support
Other/Administrative
- Assist Director of Finance with month end process by printing financial statements
- Assist Director of Finance with annual budgeting process as required
- Assist with special projects as needed
ADDITIONAL FUNCTIONS AND DUTIES
Completes all other duties as assigned and apparent.
REQUIRED QUALIFICATIONS
- Demonstrated ability meeting tight deadlines and high productivity demands
- Proficiency in and knowledge of Microsoft applications including Outlook, Word, and Excel
- Demonstrated effective written and oral communication skills
- Demonstrated excellence in attention to detail
PREFERRED QUALIFICATIONS
- Proficiency with QuickBooks or other similar accounting software packages
- Advanced-level skill in Microsoft applications including Outlook, Word, Excel and Power BI
- Demonstrated strong presentation and interpersonal skills
- Demonstrated ability understanding and complying with county, state, and federal compliance and regulations
- Demonstrated effective time management and organizational skills
- Demonstrated experience managing multiple priorities, working independently and taking initiative
- Demonstrated experience maintaining a professional composure and effectively representing the organization
- Demonstrated experience maintaining a high level of confidentiality
- Demonstrated experience exercising good judgment and applying effective listening skills
- Demonstrated excellent customer service skills
Work Schedule: 3:00 PM to 12:00 AM (4:00 PM to 01:00 AM during training)
