We are seeking a detail-oriented Accounts Payable Specialist to support full-cycle AP operations for our US based clients. This role is responsible for invoice processing, vendor management, reconciliations, and month-end support. The ideal candidate has experience working in an ERP environment (NetSuite preferred) and thrives in a fast-paced, deadline-driven environment.
Qualifications:
- 25 years of accounts payable experience
- Experience with ERP systems; NetSuite strongly preferred
- Strong understanding of 2-way and 3-way matching
- Experience with reconciliations and month-end close support
- Proficiency in Microsoft Excel
- Strong organizational skills and attention to detail
- Excellent communication skills and ability to work cross-functionally
Key Responsibilities:
Invoice Processing & Vendor Management
- Process and code invoices in NetSuite (2-way and 3-way matching; PO and non-PO invoices)
- Manage shared AP inbox and respond to vendor inquiries regarding payment status
- Review and validate supporting documentation for accuracy and compliance
- Coordinate with vendors and internal stakeholders to resolve discrepancies
- Maintain accurate vendor records (W-9s, NTTC-9, ACH information)
- Update trackers to monitor invoice status and pending approvals
Reconciliations & Reporting
- Reconcile vendor statements and resolve outstanding items
- Perform weekly AP Aging reconciliations in NetSuite and CF360
- Reconcile monthly credit card statements
- Review open POs and pending receipts
Month-End & Compliance Support
- Assist with accruals and month-end AP close processes
- Support 1099 preparation and year-end reporting
- Assist with payment runs
- Provide documentation for audits and financial reviews
- Support reporting requirements as requested
Systems & Process Support
- Correct sync issues between Procurify and NetSuite
- Work closely with the Purchasing Team regarding PO creation and related matters
- Assist with additional accounting and administrative tasks as needed
