Job Description
Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients needs.
For more information about Citco, please visit www.citco.com
About The Team & Business Line
For over 75 years Citco has developed an ethos of service excellence and partnership in corporate fiduciary and administration that our clients rely upon. Through our global office network we provide a full suite of corporate administrative services to set up, administer and maintain corporate entities throughout their life cycle.
Working with our Governance Services team, you will work with multinationals, corporates and private clients to provide critical support that helps them meet the increasing regulatory and compliance requirements that shape the industry.
Responsibilities
The Accounting Supervisor is a member of the global accounting team specifically responsible for the Central Data Support Team (CDS) function within Citco Corporate Solutions (C2S) and is responsible for the management of a team for processing a high volume of documents received from multiple sources translating them in to a standardized format and coordinating and booking these documents to the accounting applications in use within C2S.
The Accounting Supervisor will be responsible for a team who will need to verify and edit data as needed, coordinate the storage of the documents on platforms in a standardized manner, complete accounting bookings on the accounting platforms in use within C2S, look for optimization opportunities and work the accounting offices globally across C2S.
Always with the C2S client in mind, the Accounting Supervisor will make sure that information received from the client is stored in the underlying systems and is accurate, valid and available.
The Accounting Supervisor reports to the Accounting Manager .
Central Data Support (CDS) Responsibilities
- Manage the accounting staff in processing of client invoices received into C2S as follows:
- Ensure that invoice documents are named in line with standard naming conventions as defined by C2S
- Ensure that invoice documents are stored on the correct location within ViewPoint
- Complete processing of the invoices to the accounting platforms. This will include booking of the invoices to the correct GL accounts, coordinating the automation of bookings to the accounting platforms and looking for further automation and standardization techniques.
- Additional set-up of static data to allow transactions to be processed
- Provide error report on booking errors / issues
- Work with Local Offices globally to resolve errors / issues
- Manage the accounting staff in processing of bank transactional information received into C2S as follows:
- Ensure that bank statements are processed correctly by the relevant accounting platforms
- Additional set-up of static data to allow transactions to be processed
- Complete processing of bank statement transactions to the accounting platforms. This will include booking of the bank statement transactions to the correct GL accounts, coordinating the automation of bookings to the accounting platforms and looking for further automation and standardization techniques.
- Provide error report on booking errors / issues
- Work with Local Offices globally to resolve errors / issues
- Manage the accounting staff in the processing of supplier requests received into client application as follows:
- Ensure that requests for creation or amendment of supplier records in the application is valid
- Ensure that the details of the new suppliers or changes to existing supplier records entered in the application is accurate and complete
- Ensure that the request and supporting documentation are stored in the client application
- Work with client contacts to resolve errors / issues
- Supervise the ADP process and quality deliverable by both managing the ADP team and monitoring the ADP team output
- Provide ongoing coaching, feedback and performance guidance to develop technical and professional skills
- Be accountable for the enforcement of the data rules at all levels in order to ensure a standardized approach.
- Create (as applicable) and update the relevant procedures and user guides as necessary, including quality controls to ensure data integrity input.
- Report to the Head of Governance Risk Compliance on a regular basis on identified Key Performance Indicators KPIs in an approved format; participate in the design of said KPI report.
- Acting as one of the central point of contact on this topic for C2S Operations, Executives and Management Team.
- Identify and escalate potential ADP risks or concerns.
- Identify and escalate areas of improvements, including, but not limited to, automation.
Qualifications
- You have a Bachelor's Degree in Accounting or equivalent.
- Managerial or supervisory experience or related office experience would be an advantage.
- You are effective planning and organizational experience to set priorities and coordinate projects to meet deadlines in a fast-paced environment.
- You have strong financial / accounting and analytical skills and the ability to deliver high quality service.
- Knowledge of preparation of financial statements based on GAAP and IFRS would be considered an advantage
- Organizational skills ability to manage several sub-projects in parallel, keeping matters organized and prioritized.
- You have the ability to set priorities, be flexible and highly accurate.
- Technical appetite Advanced Excel skills; interest in automation solutions
- Ability to work with and adapt to different cultures, requiring different management styles in order to make people cooperate for the larger goal.
- High level of accuracy and attention to detail
- Flexible to work with different time zones.
- Excellent English communication skills, in writing and verbally.
- Change mentality.
- Getting things done mentality.
- Thinking outside the box mentality.
Our Benefits
Your well being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.
We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.
Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.
