Treasury Specialist

Job Summary

The Senior Treasury Officer is responsible for managing the company's cash flow, banking relationships, and financial liquidity across all branch operations of Exclusive Cars International Holdings Inc. The role ensures that funds are available to meet daily operational needs, that collections are properly recorded and deposited, and that financial risks related to cash handling are minimized. This position also supports financial reporting, coordinates with branch operations on billing and collections, and maintains compliance with internal controls and regulatory requirements.

Key Responsibilities

A. Cash & Liquidity Management

• Monitor daily cash positions across all company bank accounts and branch petty cash funds.

• Prepare daily, weekly, and monthly cash flow forecasts and variance analyses.

• Ensure timely fund transfers between accounts to maintain adequate operational liquidity.

• Oversee petty cash replenishment and reconciliation for all branches.

B. Collections & Accounts Receivable Coordination

• Coordinate with branch operations and the billing team to ensure timely collection of rental receivables, including corporate accounts and long-term lease billings.

• Monitor aging of accounts receivable and escalate overdue accounts to management.

• Validate daily collection reports submitted by branch staff and reconcile against bank deposits.

• Follow up on outstanding checks, bounced payments, and credit card chargebacks.

C. Banking & Financial Institutions

• Maintain relationships with banking partners and facilitate the opening or closing of accounts as needed.

• Process bank transactions including fund transfers, loan drawdowns, and repayments.

• Monitor loan covenants, credit lines, and repayment schedules to ensure compliance and avoid penalties.

• Liaise with banks on issues related to corporate accounts, signatories, and online banking access.

D. Financial Reporting & Compliance

• Prepare treasury-related reports including bank reconciliations, cash flow statements, and collections summaries.

• Ensure all cash handling, documentation, and fund transfers comply with BIR regulations and internal financial controls.

• Support internal and external audit requirements by providing accurate and timely treasury records.

• Maintain proper documentation for all treasury transactions including receipts, bank statements, and approval records.

E. Coordination & Administrative Support

• Coordinate with the Accounting, Operations, and Finance teams to align cash flow activities with business plans.

• Assist in the preparation of budgets and financial projections by providing actual cash flow data.

• Perform other treasury-related tasks as assigned by the General Manager or Finance head.

Qualifications

• Bachelor's degree in Accountancy, Finance, Business Administration, or a related field.

• At least 3 years of experience in treasury, cash management, or a related finance role; experience in the automotive, car rental, or services industry is an advantage.

• Solid understanding of cash flow management, bank reconciliation, and accounts receivable processes.

• Familiarity with BIR regulations and Philippine banking practices.

• Proficient in MS Excel; experience with accounting or ERP systems is a plus.

• High attention to detail, integrity, and ability to handle confidential financial information.

• Strong organizational and communication skills; able to coordinate effectively across departments and branches.