Treasury Assistant

field outsource asia inc.,

1-3 Years

Philippines

Posted 2 months ago
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Job Description

Job Requirements

Bachelors Degree in Accounting or any finance related course
Solid understanding or basic accounting principles and practices.
At least one Treasury experience
Excellent organizational and communication skills
Near Poblacion Makati

Responsibilities

Key Duties and Responsibilities

Internal Controls and Compliance
Ensure compliance with company treasury policies, accounting procedures, and internal control requirements
Ensure all treasury transactions are properly authorized, documented, and supported
Perform an independent verification of payee names, bank account numbers, and payment details prior to endorsement
Maintain strict confidentiality over bank accounts, cash positions, and sensitive financial information
Cash Management and Liquidity Monitoring
Monitor daily cash positions and bank balances across all company bank accounts
Ensure sufficient funds are available to meet operational and payment requirements
Prepare daily or periodic cash position and liquidity reports for management review
Monitor projected cash inflows and outflows to support effective cash planning
Payment Review, Endorsement, and Bank Transactions
Receive consolidated and approved-for-payment summaries and attachments from the Senior Accountant
Review payment summaries and supporting documents for completeness and consistency
Verify correctness of payee names, bank account details - ensuring it matches the Electronic Fund Transfer Form, payment amounts, and approved payment methods
Endorse payment summaries and attachments to the Accounting Manager for final review and approval
After final approval, fund and release payments through the bank system based on approved instructions
Execute bank transfers, check releases, and online payments accurately and on time
Maintain complete records of payment approvals, endorsements, and bank confirmations
Prepare and issue payment advice & Form 2307 to vendors to confirm settlement of obligations.
Bank Account Administration
Maintain and monitor all company bank accounts and banking platforms
Coordinate with banks regarding account maintenance, documentation, and transaction issues
Assist in opening, modifying, or closing bank accounts upon management approval
Safeguard bank access credentials and ensure proper use of banking systems
Accounts Receivable Monitoring and Collection Support
Monitor accounts receivable balances and aging schedules on a regular basis
Track customer collections and ensure timely identification of received payments
Follow up with internal departments regarding overdue accounts
Coordinate with Sales, Accounting, and Management on collection status and issues
Escalate potential collection risks and significant overdue balances to management
Reconciliation and Coordination with Accounting
Coordinate with the Senior Accountant on bank reconciliations and cash-related discrepancies
Ensure all cash receipts and disbursements are fully and accurately recorded in the accounting system
Provide complete supporting documents for bank movements and treasury transactions
Assist in resolving reconciling items related to cash and accounts receivable
Reporting and Month-End Support
Prepare treasury-related reports such as cash position, payment funding status, and collection summaries
Provide cash availability and receivables updates to management on a regular basis
Support month-end and year-end closing activities related to cash and receivables
Provide schedules and documentation required for audits and management review
File Maintenance
Update both digital and hard copy files, ensuring consistency and completeness
Safeguard all payment-related records to meet internal policies, audit requirements, and government regulations (A/Rs and or O/Rs)
Process Improvement and Other Responsibilities
Identify opportunities to improve treasury controls, payment security, and efficiency
Assist in implementing approved improvements to treasury and collection processes
Perform other treasury- or finance-related tasks as assigned by management
Other Duties
Perform other related tasks and responsibilities as may be required by the management
Carry out directives and special assignments as requested by management to support overall business objectives.