Review and analyze the travel expense claims of staff and non-staff from Headquarters (HQ), Regional Offices, and Country Offices.
Verify the validity and accuracy of travel expense claims in accordance with revised Travel Rules and Regulations.
Provide feedback and updates to travel requestors on any pending documentation or issues noted on the travel expense claims.
Liaise the required information and approvals to validate claims with:
Staff Travel Coordination (STC) for ticket booking concerns
Department of Financial Management (DFM) for exceptional approvals and escalation
Human Resources Administration Unit (HRAU) for contract employment status
Coordinate the bank information update of payees to facilitate settlements with:
Manila Treasury Services (MTS) for bank transfers
Manila Human Resources Operations (MHRO) for payroll additions and deductions
Coordinate with ICT Support Wave Travel for technical issues encountered on Travel Application.
Submit processed travel expense claims timely for 2nd reviewer and Supervisors verification.
Send reviewed travel claims to relevant offices and update monitoring files.
Ensure the accuracy and correctness of entries posted in Oracle Wave Online Travel Application and Accounts Payable modules.
Clarify queries from claimants and others pertaining to travel claim settlements.
Advise offices regarding interpretation of travel regulations, expense claim computations, and assist users with travel module queries.
Monitor timely submission of travel expense claims, liquidation of staff advances, and assist in following up on outstanding travel claims.
Keep abreast of revisions and developments in Travel Rules and Regulations and travel modules.
Prepare and update process flows of CAS/GSSC TEC on any changes, revisions, and developments in travel claim review procedures.
Provide data to supervisor on the status of TECs daily for proper monitoring.
Manage CAS Travel Claims and GSSC TEC mailboxes.
Monitor tickets in Freshservice FinCoorp and ensure resolution within SLA limits.
Perform other accounting functions as may be required.
Required Qualifications And Experience
Education
University degree in Finance, Accounting, or relevant field from an accredited academic institution, with four years of relevant professional experience, preferably in accounting or finance; audit experience is an advantage.
OR Minimum four years of relevant work experience in accounting, finance, budgeting; audit experience is an advantage.
Experience
Sound knowledge of accounting systems and/or Oracle, plus generally accepted accounting principles, internal controls, and audit/review procedures.
Computer literacy including proficiency in MS Office; knowledge of other IT packages and their implementation is an advantage.
Good analytical and problem-solving skills; capable of designing, reviewing, and revising business processes to achieve efficiency.
Skills
Knowledge of financial rules and regulations.
Knowledge of International Public Sector Accounting Standards (IPSAS).
Knowledge of Travel Policies and Regulations is preferred.
Languages
Required: Fluency in English (oral and written).
Desirable: Working knowledge of Spanish or French.
