Transportation & Operations Support

** IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:

https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH

JOB TITLE

Transportation & Operations Support

JOB ID

MCDIA1

INDUSTRY

Transportation

LOCATION

LATAM / PH

JOB STATUS

Full Time

WORK SCHEDULE

9:00am to 5:00pm PST / MST (Mon - Fri) Time zone is dependent on where the owner is at the time.

SALARY

$8 p/h paid bi-weekly

TARGET START DATE

ASAP

ROLE OVERVIEW

About the Client:

Our client is an entrepreneur operating two growing businesses, a transportation company and a technology company. He is currently hiring one Virtual Assistant to support his transportation business, with the potential for a future second hire to support his technology company.

About the Role:

The Virtual Assistant will provide administrative and operational support to ensure smooth daily operations across the transportation business. This role requires someone highly organized, detail-oriented, proactive, and comfortable managing time-sensitive logistics tasks.

Key Responsibilities

• Administrative Support: General admin tasks, email management, document handling, scheduling, and communication assistance.
• Invoicing & Billing: Create, update, and manage invoices; ensure accuracy of billing information.
• QuickBooks: Perform bookkeeping tasks, reconcile accounts, update financial entries, and maintain organized financial records.
• Automobile transportation Dispatch Support: Potential oversight of dispatch operations, ensuring all dispatchers have the information, documents, and resources needed to perform effectively.
• Reporting: Prepare weekly reports, summaries, and updates for management review.
• Coordination: Communicate with drivers, vendors, dispatchers, and internal stakeholders as needed.

Qualifications & Requirements

• 2+ years of administrative or operations support experience
• Experience with invoicing and bookkeeping (QuickBooks strongly preferred)
• Strong organizational and multitasking skills
• Excellent written and verbal English communication
• Background in transportation/logistics is a plus
• Tech-savvy and able to learn new systems quickly

Proactive problem-solver with strong attention to detail

To apply, please copy and paste the following link into your browser :

https://insideoutva.breezy.hr/p/f63b7d1319f0-transportation-operations-support-job-id-mcdia1

Additionally, kindly submit an introductory video or audio (approximately 2 minutes) highlighting your work experience and tenure. Once received, I will be able to schedule you for a meeting immediately.