Job Title
Recruiting Operations & Sourcing Specialist (Remote, Full-Time)
About the Role
We're a boutique recruiting firm working with fast-growing tech companies and consulting partners. We're looking for a detail-oriented, reliable Recruiting Operations & Sourcing Specialist to support our recruiting and contractor operations.
This is a hands-on execution role. You'll work closely with the founder to manage sourcing, candidate coordination, submissions, and operational tasks that keep searches and billing running smoothly.
This role is ideal for someone with recruiting or staffing experience who enjoys structured work, follow-through, and making processes run cleanly.
What You'll Be Responsible For
Sourcing & Outreach
- Source candidates using LinkedIn Recruiter and other sourcing tools
- Send outreach messages and manage follow-ups
- Keep candidate pipelines organized and up to date
Candidate Coordination
- Conduct light screening (interest, availability, basic fit)
- Schedule interviews and manage candidate communication
- Follow up with candidates consistently and professionally
Submissions & Platforms
- Submit candidates to recruiting platforms and client systems
- Complete questionnaires and submission forms accurately
- Track status and outcomes
Operations & Admin
- Maintain trackers and basic recruiting metrics
- Support invoicing and timesheet reconciliation for contractors
- Flag discrepancies and missing information
- Help keep inboxes, files, and systems organized
Ad Hoc Support
- Research new tools or processes when needed
- Assist with special projects as the business grows
What We're Looking For
Required
- 2+ years experience in recruiting, staffing, or recruiting operations
- Strong written and spoken English
- Comfortable working with LinkedIn, Google Sheets, and online tools
- Highly organized with strong attention to detail
- Reliable, responsive, and able to follow clear processes
- Comfortable working independently with minimal supervision
Nice to Have
- Experience supporting tech or engineering roles
- Experience with candidate screening or coordination
- Familiarity with invoicing, timesheets, or contractor management
- Experience working US hours or overlapping US time zones
Working Style & Expectations
- Full-time, remote role
- Salary-based (not hourly)
- Paid time off and US holidays
- Long-term opportunity with room to grow into more responsibility
This role starts focused on execution and reliability. As trust is built, responsibilities can expand.
