Location: Remote
Department: Talent Acquisition / Operations
Reports To: HR Manager / Director of Operations
Job Overview
The
Talent & Operations Coordinator (Part-Time) is a dual-function role responsible for supporting both talent acquisition and core business operations. This position plays a key role in sourcing and coordinating top talent while also managing essential operational tasks such as bookkeeping support, payroll tracking, and client invoicing.
This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced, remote environment and is comfortable working across recruiting systems and operational tools.
Key Responsibilities
Talent Acquisition & Recruiting
- Source, attract, and manage candidates across multiple industries using the companys CRM system.
- Build and maintain candidate pipelines utilizing CRM search, tagging, and tracking features.
- Screen candidates, conduct initial interviews, and coordinate next steps with hiring managers.
- Manage candidate communication and engagement throughout the recruitment lifecycle.
- Assist with offer coordination and placement tracking.
- Create and post job descriptions using CRM integrations with job boards and social platforms.
- Maintain accurate and up-to-date candidate records and recruitment stages in the CRM.
- Generate recruitment reports and insights using CRM analytics.
Operations, Bookkeeping & Payroll Support
- Track employee and contractor hours for payroll processing.
- Maintain payroll records and ensure accuracy of compensation, commissions, and bonuses.
- Assist with basic bookkeeping tasks, including expense tracking and record organization.
- Prepare and send client invoices based on services rendered and contract terms.
- Track invoice status, payments, and outstanding balances.
- Maintain organized financial and operational records within company systems.
- Support internal reporting related to payroll, billing, and operational performance.
Collaboration & Support
- Work closely with leadership, HR, and operations teams to ensure alignment on hiring needs and operational processes.
- Communicate clearly across teams to ensure timelines, expectations, and deliverables are met.
- Identify opportunities to improve efficiency across recruiting and operational workflows.
Qualifications
Required
- Minimum 1 year of experience in recruiting, talent acquisition, operations, or administrative support.
- Experience using CRM systems (e.g., Salesforce, Bullhorn, HubSpot, or similar).
- Strong organizational and time-management skills with high attention to detail.
- Excellent written and verbal communication skills.
- Comfortable handling sensitive candidate and financial information with discretion.
- Ability to manage multiple priorities in a remote, part-time environment.
Preferred
- Experience with payroll tracking, invoicing, or bookkeeping support.
- Familiarity with accounting or invoicing tools (e.g., QuickBooks, Stripe, Wave, or similar).
- Experience recruiting for multiple roles or industries.
- Degree in Human Resources, Business Administration, Accounting, or related field.
Compensation & Schedule
- Employment Type: Part-Time (Remote)
- Base Pay: Competitive hourly or part-time salary, based on experience
- Incentives: Performance-based commissions or bonuses tied to successful placements and operational accuracy
- Schedule: Flexible, with consistent weekly availability required
