Supply Chain Associate

About us:

Vanguard Aesthetics is a distributor dealing in innovative medical aesthetic devices and products, with offices in Singapore, Malaysia, Philippines and Indonesia. A trusted partner to the top brands in the medical aesthetics industry, we're dedicated to providing safe and proven technologies to help people look and live better.

What we're looking for:

Detail-oriented and dependable Supply Chain Supervisor with strong expertise in importation processes, local procurement, and end-to-end inventory management. Demonstrated ability to manage all aspects of stock movement from sourcing and purchasing to customs clearance and warehouse monitoring. Skilled in liaising with the Bureau of Customs (BOC), overseeing monthly stock reconciliations, and serving as a key contact for customs brokers and suppliers. Experienced in handling the renewal of BOC permits, ensuring full regulatory compliance and smooth import operations.

Core Competencies:

Importation & Customs Compliance (BOC Permits, HS Codes, Incoterms)

Local & International Procurement

Inventory Management (End-to-End Process)

Monthly Stock Reconciliation

Vendor & Broker Relationship Management

Stock Monitoring & Warehouse Coordination

Logistics coordination & Shipment

Key Responsibilities:

Oversee full supply chain operations including importation, local procurement, and inventory control.

Conduct monthly stock reconciliations to maintain accuracy and minimize variances.

Manage BOC permit renewals and ensure up-to-date compliance with customs regulations.

Act as primary liaison with the Bureau of Customs, customs brokers, and third-party suppliers.

Track and monitor stock movement to maintain optimal inventory levels and avoid shortages or overstock.

Negotiate pricing and terms with local suppliers to achieve cost savings and improve delivery efficiency.

Ensure timely and accurate documentation for import and procurement

Skills and Competences:

Strong knowledge of supply chain processes, KPIs, and optimization

Proficiency in ERP systems (e.g., Quick books, SOS Inventory system)

Inventory planning and control

Vendor and supplier management

Strong analytical and problem-solving skills

Leadership ability and team supervision

Good communication and negotiation skills

Understanding of import/export regulations (if inter national)

Display a high level of integrity, initiative and accountability

Required skills and qualifications

Min Higher Diploma / Bachelor's degree (or equivalent) in a relevant discipline

Minimum 3 years of supply chain management and relevant experience