Subcontracts Administrator Sr

Overview

Will support the supply chain function on LOGCAP V INDOPACOM, which will involve both foreign and domestic subcontractors. Must have a minimum of 6 years direct experience in subcontracts administration on Federal US Government programs. Capable of working independently in a high paced, demanding environment. Must be willing to adjust working hours to accommodate the various time zones within the INDOPACOM region, may include up to 15 hour time differences. Individual is considered an expert in subcontract management, has a solid track record maintaining compliance with company policy and FAR/DFARS. Ability to work quickly and efficiently with little to no error rate. Comfortable with frequently adjusting priorities to include new taskings with little to no advance notice. Must be comfortable with cold calling and/or speaking to subcontractors/suppliers on the phone, most of whom English is not their primary language.

Experience working with international subcontractors who are not used to working under a US Government prime contract and the patience and ability to coach them through the process. Provide mentorship and training to more junior staff on subcontracts management and compliance. Experience communicating effectively with senior leadership. Must be able to quickly and effectively process and assimilate large volumes of data, experience with excel will be essential to this role.

This position will execute and administer various types of Subcontracts and Purchase Orders (POs) through close-out, ensuring compliance with corporate policies and procedures, legal guidelines, FAR/DFARS clauses, and customer requirements. Provides Program Management with contractual guidance while exercising sound ethical and professional judgment within a broadly defined best practice and written policy structure. Responsible for protecting the legal and financial interest of Vectrus Systems Corporation during all discussions and interactions with customers and suppliers. Drafts Request for Proposals, develops source selection criteria, analyzes cost/price data to determine price reasonableness, leads negotiation efforts with subcontractors, and reviews and interprets clauses, formal amendments, agreements and legal documents. Supports all internal and external audits, and provides program support to both internal and external customers. Operates under the functional guidance of Supply Chain organization and Corporate Purchasing Manual, while coordinating closely with other functional departments.

This position will execute and administer various types of Commercial Contracts, Federal Subcontracts and Purchase Orders (POs) through close-out, ensuring compliance with corporate policies and procedures, legal guidelines, FAR/DFARS clauses, and customer requirements.

Responsibilities

This position description is subject to change at any time as needed to meet the requirements of the program or company.

• Performs a full range of subcontract activities associated with the administration of subcontracts.
• Qualifies suppliers, issues RFP's, evaluates proposals, documents cost and/or price analysis, executes subcontracts incorporating clauses, terms and conditions, technical specifications, statements of work and other certification and representations, and maintains compliant subcontract files in accordance with established procedures and FAR guidelines.
• Monitors subcontractor performance to ensure that all contract terms and conditions are met while adhering to cost/schedule and mission requirements.
• Documents subcontractor performance using the Vectrus Subcontract Past Performance Rating System SPPRS.
• Uses judgment to interpret internal and external issues and develop best practices.
• Makes recommendations to management on subcontract issues, and execution of subcontract documents.
• Assists in coordination with other functional areas on matters related to Subcontracting; prepares responses as necessary to customer correspondence and other requests.
• Awards subcontract total value, authorizes funding, reviews and validates subcontractor invoices for payment monitor's balance.
• Uses specialized knowledge to solve complex and unique problems.
• Provides subcontract support to the Business Development/Capture Team.
• Develops, writes and administers commercial contracts in support of headquarters overhead operations.
• Provides formal training to Vectrus employees when necessary.
• Performs other duties assigned.
  
  

Qualifications

• Qualifications
• Minimum Qualifications
• Education: One year related experience may be substituted for one year of education, if degree is required.
• BS/BA Degree.
• Certifications/Licenses:
• None listed.
• Experience:
• Minimum of four (4+) years specialized experience administering contracts/subcontracts, purchasing or contract administration using a variety of contract types in CONUS/OCONUS.
• Prefer a minimum of two (2+) years experience working with DoD contracts or subcontracts.
• Shall have a thorough working knowledge of the Federal Acquisition Regulations (FAR), DoD FAR Supplement, and other departmental supplements as applicable.
• Other Requirements:
• Some travel involved to project locations world-wide such as on Temporary Assignments to Programs both CONUS/OCONUS in support of program and mission requirements.
• Skills & Technology Used:
• Possesses analytical and interpersonal skills in order to perform the job.
• Good problem solving, negotiation and organizational skills/techniques.
• Strong communicator.
• Functionally skilled in Microsoft Office products including but not limited to Word, Excel, Outlook and SharePoint.
• Frequent use of Microsoft Office applications, CLM, Infinium, IFS, On-Base, and SharePoint.
• Working Conditions:
• None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)
• Physical Requirements:
• Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.