Staff Accountant

Our Company

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly. What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally

The Role

The Staff Accountant supports the delivery of accurate, timely financial records and reports. This role is responsible for core bookkeeping and accounting functions across the full accounting cycle, including billing and ADP deposit reviews, and plays a key role in providing accurate financial reports for the Executive Team. The ideal candidate is detail-oriented, dependable, and comfortable working independently in a fast-paced, growing firm.

Location: Must be in the Philippines – Remote.

Environment: Philippines and international teams

Timezone: 9:00 AM to 6:00 PM Eastern Daylight Time (9:00 PM – 6:00 AM Philippine Standard Time), follows Philippine holidays

Employment Type: Full-time

Requirements:

Education: Bachelor's degree in accounting, Finance, or a related field.

Experience:

• 5–7 years of accounting or bookkeeping experience
• 3+ years of hands-on QuickBooks experience (Online and/or Desktop)
• Experience with payroll processing, multiple entity types, and tax support
• Prior experience in an accounting or bookkeeping firm

Skills:

• Strong working knowledge of financial statements and the accounting cycle
• Proficiency in Excel and Google Workspace
• Close attention to detail with strong organizational and time-management skills
• Ability to manage multiple priorities while meeting deadlines
• Comfortable explaining financial information
• Ability to work independently with minimal supervision while collaborating with a team

Characteristics:

• Accurate, timely financials with minimal rework
• Organized, well-documented records
• Responsive, professional communication
• Strong collaboration with Account Managers and internal team members
• Consistent follow-through, reliability, and ownership of work

Key Responsibilities

• Perform day-to-day bookkeeping and accounting tasks, including transaction entry, journal entries, and general ledger maintenance
• Download and reconcile bank and credit card transactions in QuickBooks (Online&
• Desktop)
• Reconcile subsidiary and general ledger accounts and prepare trial balances
• Produce accurate financial statements (P&L, Balance Sheet) and supporting documentation
• Ensure accounting deadlines are met, and documentation is properly maintained
• Review client billing activity for accuracy, completeness, and proper classification before
• processing or handoff
• Review and verify ADP (Automated Payment/Debit) deposits to ensure amounts align with approved billing and client agreements
• Investigate and resolve billing or deposit discrepancies in collaboration with Account Managers and internal teams
• Ensure billing and ADP activity is properly recorded in QuickBooks and reflected accurately in client financial statements
• Maintain clear documentation related to billing and ADP reviews to support audit trails
• and internal controls
• Collaborate with internal teams to support compliance needs (e.g., 1099s, payroll-related
• entries)
• Maintain organized financial files and historical records in accordance with firm standards
• Proactively identify issues or process improvements