Description
Responsibilities
- Vendor Payment Processing
- To ensure that receipts of goods and services are properly acknowledged by the authorized POC.
- To match the details of invoices/billings/statement of accounts against the delivery receipts/service report/completion report and PO and to ensure completeness of the invoice package.
- To perform data entry using the correct account strings/combinations, proper transaction descriptions and other relevant transaction details in the AP module of Microsoft Dynamics 365.
- To submit the invoices for approval of the authorized approvers based on the approval matrix and to monitor the approvals to ensure the invoices are approved timely in the system.
- Proper Handling of VAT and EWT on Purchases
- To determine the applicable EWT rate to be used for each payment transaction.
- Preparation of BIR form 2307 related to the EWT on payment made to the vendors.
- To determine the applicability of VAT and its proper recording based on the existing registrations of Afni with PEZA and BOI.
- Vendor Accounts Reconciliation
- To maintain historical records of payments to assigned vendors.
- To maintain regular communication with the vendors to address any discrepancies between the internal records and the statement of accounts provided by the vendors.
- To request for credit memo to be applied to outstanding invoices or refund to be deposited to Afni's bank account whenever there is adjustment for overpayment that was identified during the reconciliation.
- Ad Hoc Tasks to be assigned by the manager from time to time
Requirements
Minimum Job Requirements (Education, Experience, Skills):
Accounting graduate
Amenable to work onsite in One Felicity Center Quezon City
Amenable to work on fixed night schedule
At least 1 year work experience in Accounts Payable processing in a BPO setting
Keen attention to detail and organizational skills
Proficient in Excel, ppt, and Word functionalities.
Articulate/conversant in English including writing skills.
Ability to work with limited supervision.
Flexibility to work on shifting schedules.
