SENIOR ACCOUNTS PAYABLE SPECIALIST
Position Summary:
The Senior Accounts Payable Specialist will be reporting to the Corporate Controller and is a key contributor to support accounts payable and prepare other ad hoc analysis as needed. TheSenior Accounts Payable Specialistis responsible forend-to-end accounts payable process, ensuring accuracy, timeliness, and compliance with company policies and accounting standards. This role supports financial operations through vendor management, payment processing, reconciliations, and process improvement initiatives.
Roles and Responsibilities:
- Invoice and Expense Management
- Review, validate, and process vendor invoices accurately and within agreed timelines
- EnsureaccurateGL coding aligned with department and project codes
- Match purchase orders, packing slips, and invoices, in accordance with company approval and procurement policies.
- Ensure proper documentation forinvoiceapproval, payment authorization, and auditing purposes
- Process expense reportssubmittedby employees, ensuring accuracy and compliance with company policies
- Assistin categorizing expensesin accordance withthe company's chart of accounts.
- Ensure all corporate credit card transactions recorded in RASMP are properly categorized and supported with required receipts.
- Reconcile vendor statements and investigate and resolve any discrepancies in a timely manner.
- Support for Month-End and Year-End Financial Close
- Includes accruals and reporting for key vendors and research projects, ensuringpayablestransactions are correctly recorded and reconcile accounts payable records with general ledger accounts
- Vendor and Cross Functional Collaboration
- Serve as the primary point of contact for vendor inquiries, resolving payment discrepancies and issues promptly
- Maintainan accurateand up-to-date vendor database,ensuringall vendor documentation and tax forms are current.
- Coordinate closely with Finance, Procurement, and Operations teams to support smooth end-to-end purchase-to-payment processes.
- Maintain W-9/1099 compliance and support annual tax reporting processes
- Other Responsibilities
- Identify and recommend opportunities to automate and improve AP processes, with a focus on invoice intake and approval workflows.
- Participate in the implementation of new technologies and automation tools to enhance accounts payable processes.
- Assist with internal and external audits by preparing and providing complete accounts payable documentation and reconciliations.
Qualifications:- Bachelor's degree in accounting or related field
- At least 4 years of accounts payable experience
- Experience in biotech, pharmaceutical, life sciences, or similarly regulated industries is an advantage.
- Experience supporting US-based companies and working with US GAAP is required
- Experience in NetSuite accounting software is an advantage
- Advanced proficiency in Excel and Google Suite
- Hands-on experience with AP automation and expense management tools (e.g., Ramp)
- Strong analytical and problem-solving skills with high attention to detail.
- Excellent organizational and time-management abilities, with the capacity to manage high-volume workloads and meet deadlines.
- Effective written and verbal communication skills for collaboration with internal stakeholders and external vendors.
- Ability to handle confidential and sensitive financial information with professionalism and discretion.
- Demonstrated ability to work independently while also providing guidance or support to junior team members.
- Willing to work during US Business Hours
