Senior Strata Accountant

Job Summary

The Senior Accountant is responsible for providing accounting and financial administration services for assigned client corporations. The role ensures accurate financial reporting, levy processing, trust account reconciliation, and compliance with statutory financial requirements while maintaining effective communication with the client and internal operations team.

Key Duties and Responsibilities

1.New Building Setup

Assist in the financial setup of newly established strata corporations.

Configure financial systems, chart of accounts, levy structures, and reporting frameworks in coordination with the client.

2.Tax Compliance and BAS Lodgment

Prepare and lodge GSTBAS (Business Activity Statement) returns.

Ensure compliance with applicable taxation regulations and reporting requirements.

Monitor and oversee ongoing tax compliance obligations for assigned corporations.

3.Accounts Payable Management

Manage the full Accounts Payable cycle for assigned corporations.

Invoice and Credit Processing

Process supplier invoices and credit notes in the accounting system.

Verify accuracy of invoices and ensure proper coding to accounts.

Payment Run Processing

Prepare and execute scheduled payment runs.

Ensure payments are authorized and properly documented.

4.Lot Owner Charge and Reimbursement Processing

Process owner-related charges and reimbursements.

Ensure proper allocation of costs and compliance with corporate policies.

5.Bank Transactions and Reconciliation

Perform daily bank downloads and reconciliations.

Investigate and resolve discrepancies between bank statements and accounting records.

Maintain accurate trust account balances.

6.Budget Preparation

Assist in drafting and preparing Strata Property Budgets.

Coordinate with relevant stakeholders to gather financial data for budget development.

7.Management Activity Log

Maintain accurate management activity logs for financial transactions and operational updates.

Ensure proper documentation of financial activities for transparency and audit purposes.

8.Strata Levy Management

Manage the full levy administration process for assigned corporations.

Levy Processing

Strike levies in the accounting system according to approved budgets.

Generate and distribute levy notices to lot owners.

Levy Support

Respond to levy-related queries via email or phone in a timely and professional manner.

9.Debt Recovery Administration

Monitor overdue levies and initiate debt recovery procedures.

Coordinate with management or legal representatives when escalation is required.

10. Financial Year-End Preparation

Assist in preparing financial records for the end-of-financial-year closing process.

Key activities include:

Adjusting charges and interest

Reallocation of codes and funds

Preparing financial data for audit or reporting requirements

11. Client Communication and Coordination

Maintain regular communication with the Client's Point of Contact (POC).

Address client inquiries and provide financial information as required.

Ensure timely updates and resolution of financial issues.

Minimum Qualifications

Education

Bachelor's Degree in Accountancy, Accounting, Finance, or related field.

Professional Certification

Certified Public Accountant (CPA) designation is an advantage but not required.

Experience

At least 35 years of relevant accounting experience, preferably in:

oProperty or strata accounting

oOutsourced accounting services

oCorporate or trust accounting environments

Technical Competencies

Strong knowledge of general accounting principles and financial reporting

Experience in bank reconciliation and accounts payable processes

Knowledge of GSTBAS compliance and tax reporting

Experience with budget preparation and financial variance analysis

Proficiency in Microsoft Excel and accounting software

Familiarity with strata/property management accounting systems is an advantage

Behavioral Competencies

Strong analytical and problem-solving skills

High level of attention to detail and accuracy

Strong organizational and time-management skills

Ability to manage multiple client accounts simultaneously

Effective written and verbal communication skills

Ability to work independently and meet deadlines

Key Performance Indicators (KPIs)

Accuracy and timeliness of financial records and reconciliations

Timely processing of invoices, payments, and levy notices

Compliance with tax and statutory reporting requirements

Timely response to client financial inquiries

• Successful completion of financial year-end preparation