Position Purpose:
The Procurement Senior Manager will lead the Procurement team in organizing and supervising purchasing function of the company which includes managing daily activities in purchasing to include day to day and capital projects purchases, managing contracts including administering, negotiating, reviewing, renewing, filing, and evaluating for availability, price, term, and quality of products. Coordinating bid process and ensuring compliance with procurement conflict of interest policies and regulations.
Essential Functions and Responsibilities:
- Manages and leads all procurement specialists on their performance and development
- Provides guidance on vendor accreditation and review process
- Increase the portfolio of vendors
- Reviews and endorses the vendor accreditation for final approval of the Senior Director of Philippines Finance Department
- Oversees and provides guidance for sourcing and procurement activities of the organization within the country
- Devises and employs productive sourcing strategies for different commodities
- Initial approver or final approver of PO depending on the clip level before a PO is released to the vendor
- Seeks cost saving initiatives and opportunities for goods and services
- Initiates business partnerships with suppliers and service providers to secure the most advantageous terms
- Interface with account or department heads for major items for procurement requests
- Meets and transacts with sales and technical team of vendors to make sure the company is getting the best solution in terms of the use of tools, equipment, and services
- Handles escalations from both external and internal customers
- Monitors suppliers performance
- Review contracts before it gets routed to head of Finance Department
- Examines and re-evaluates existing contracts to maintain quality, cost and delivery requirements
- Review or update supply chain practices in accordance with new or changing policies, standards, regulations, or laws
- Other tasks include the ff:
- Sends monthly spiff of Operations and team building fund of support departments
- Processes incentive payroll crediting twice weekly
- Reviews accrual file submitted to Accounts Payable team monthly
- Financial and Tax audit relating to procurement
- Expense report reviews (pertaining to usage from monitored department funds)
- Tasks to be assigned by the Senior Director of Finance of Afni Philippines, Inc.
Minimum Job Requirements (Education, Experience, Skills):
- With experience handling supervision or management over a procurement group, setting up and updating procurement policies and implementing procurement processes with internal controls, adequate documentation and reporting mechanisms.
- Seasoned with at least 10 years work managerial work experience overseeing and driving the sourcing and procurement functions of companies. With at least 5 years managerial experience with BPO companies.
- Knowledge on effective RFQ processes for sourcing and screening vendors is a must.
- Strong negotiation skills to drive cost savings yet achieving quality goods and services is a must.
- Strong presentation skills, verbal communication skills and written communication skills are a must.
- Knowledgeable on taxation related to vendors, AP process, cost/expense analyses, accrual accounting and month-end closing
- Preferable with Finance or Accounting bachelor's degree and has at least worked for 3 years in General Ledger Accounting or Accounts Payable and Fixed Assets Accounting.
- With audit experience is preferred
- With high proficiency in excel, PowerPoint and word and other MS applications is a must
- Ability to handle multiple tasks and work with shifting priorities is preferred.
