Key Responsibilities
General Ledger & Close
- Own day-to-day general ledger activity, including transaction review and posting.
- Lead and execute the monthly close process, including preparation of journal entries and close schedules.
- Maintain the monthly close calendar and ensure deadlines are met.
- Prepare and maintain balance sheet reconciliations for all material accounts.
- Investigate and resolve reconciling items in a timely manner.
Revenue Recognition
- Review and validate revenue recognition in accordance with Swiss Madison's accounting policies.
- Ensure revenue is properly recorded across sales channels and customer types.
- Coordinate with external accountants on any revenue recognition complexities or changes.
Financial Controls & Accuracy
- Review AP and AR activity for accuracy, proper coding, and completeness.
- Ensure compliance with internal controls and accounting policies.
- Support audits, lender requests, and external accountant reviews by providing schedules and explanations.
Oversight & Coordination
- Provide day-to-day oversight and guidance to the Accounting Operations Specialist.
- Review weekly AR aging, cash application summaries, and AP payment runs.
- Serve as the primary internal accounting point of contact for the external accounting firm.
- Identify opportunities to improve processes, documentation, and system usage.
Systems & Process Improvement
- Maintain accounting documentation, SOPs, and close checklists.
- Partner with finance leadership on system improvements, automation, and process optimization.
- Assist with ERP integrity, reconciliations, and data accuracy.
Backup Coverage & Continuity Responsibilities
- Serve as the primary backup for Accounts Payable and Accounts Receivable operations during periods of absence, turnover, or peak workload.
- Ensure continuity of critical accounting operations, including:
- Invoice processing and payment execution.
- Daily cash application and customer account maintenance.
- Time-sensitive AR collections and customer communications.
- Maintain sufficient working knowledge of all AP and AR systems, workflows, and approval processes to step in seamlessly when required.
- Periodically review and validate AP and AR standard operating procedures to ensure they are current, documented, and executable by multiple team members.
- Coordinate workload reallocation during absences to ensure month-end close timelines and service levels are not impacted.
- Act as the escalation point for urgent transactional issues when the Accounting Operations Specialist is unavailable.
