About Eva
Eva is a results-driven technology and services provider that helps eCommerce brands, resellers, and agencies maximize their growth while reducing operational costs. Eva combines proprietary optimization & intelligence software with Amazon management and 3PL services to optimize our client's visibility, efficiency, and profitability of their Amazon and eCommerce operations. 90% of Eva's customers are in the US. Eva has a bottom-up culture, where we expect each individual to drive their own business and apply Eva's principles to every single task. Eva's Principles are Customer Obsession, Accountability & Ownership, Remote Collaboration & Growth, Integrity, and Deliver Results. We believe in empowering each team member to drive their business forward while adhering to these guiding principles.
The Senior Finance Specialist manages end-to-end bookkeeping, payroll, tax, and financial operations for US-based retail clients with inventory. The role ensures accurate financial records, timely payroll, vendor payments, and tax compliance, while also supporting internal processes such as invoicing, collection, reconciliations, and audit preparation. The ideal candidate is detail-oriented, organized, and able to manage multiple client and internal accounts independently.
Key Responsibilities:
Client-Facing Bookkeeping & Financial Management
- Maintain accurate and up-to-date bookkeeping for multiple US retail client accounts, including recording transactions, reconciling accounts, and preparing ledgers.
- Reconcile bank statements, payment platforms, and internal records regularly.
- Prepare monthly, quarterly, and annual financial reports for clients.
- Ensure compliance with US accounting standards and best practices.
- Monitor client accounts for discrepancies and take corrective actions as needed.
Payroll Management
- Process payroll for US-based employees and contractors accurately and on time.
- Ensure compliance with federal, state, and local payroll regulations, including tax withholdings and filings.
- Prepare and submit payroll-related reports, including quarterly and year-end filings (e.g., 941, W-2, 1099).
- Maintain payroll records and support audits or internal reviews as needed.
Vendor Payments & Inventory Management
- Process and reconcile vendor invoices and payments accurately and on time.
- Support inventory tracking, including reconciliation of stock and cost of goods sold.
- Collaborate with internal teams to manage vendor accounts, optimize payment cycles, and resolve discrepancies.
E-commerce Tax Support
- Manage e-commerce and retail tax obligations, including US sales tax and other jurisdiction-specific requirements.
- Track and record tax-related transactions accurately for reporting and filing purposes.
- Assist with preparation of documentation for tax filings and audits.
Internal Finance Support
- Assist with internal accounts receivable and collections, including invoice verification and payment monitoring.
- Support reconciliations of Stripe, QuickBooks Online (QBO), CRM transactions, and bank accounts.
- Help manage AP processes, partner/affiliate commission reports, and monthly invoicing cycles.
- Contribute to month-end and year-end closing processes, tax preparation, and audit support.
Requirements
- Must be based in the Philippines
- A bachelor's degree in Accounting or Finance
- Must be comfortable working as an independent contractor
- Minimum of 7 years of experience in bookkeeping, accounting, or finance roles, preferably with US retail or e-commerce clients with inventory on hand.
- Strong expertise in bookkeeping, payroll, vendor payments, inventory management, and financial record management across multiple client accounts.
- Experience supporting internal financial processes, including AR, AP, reconciliations, invoicing, commission reporting, and month-end/year-end closing.
- Knowledge of US payroll regulations, tax filings, and compliance requirements.
- Familiarity with US retail transactions, inventory tracking, and vendor management.
- Proficiency in accounting and payroll software such as QuickBooks Online, Xero, Gusto, or equivalent.
- Excellent analytical, organizational, and problem-solving skills.
- High attention to detail and accuracy in client and internal financial records, payroll processing, and vendor accounts.
- Strong verbal and written communication skills for client, vendor, and internal interactions.
- Ability to manage multiple clients and internal priorities independently.
- Advanced proficiency in Excel or Google Spreadsheets for reporting, reconciliation, and financial analysis
