- PRINCIPAL DUTIES AND RESPONSIBILITIES
Budgeting, Financial Planning, and Analysis
- Lead the preparation, review, and consolidation of the organization's budget estimates, ensuring alignment with financial policies and strategic objectives.
- Provide in-depth financial analysis and forecasting to support the Finance Manager and senior leadership in financial decision-making.
- Monitor budget performance, analyze variances between actual expenditures and budgeted amounts, and recommend corrective actions.
- Oversee the preparation and periodic updates of the pricing matrix for project proposals to ensure financial sustainability and cost-effectiveness.
- Conduct financial modeling and scenario analysis to assess the financial impact of various initiatives and funding opportunities.
Financial Monitoring and Reporting
- Prepare and review monthly, quarterly, and annual financial reports, ensuring accuracy and timeliness.
- Present financial insights and performance metrics to management, highlighting key trends, risks, and opportunities.
- Ensure compliance with financial regulations, donor requirements, and organizational policies in financial reporting and budget management.
- Lead financial presentations and assist in value-for-money assessments for project negotiations and funding proposals.
Process Improvement and Internal Controls
- Identify and implement enhancements to financial policies, systems, and procedures to improve efficiency and internal controls.
- Work closely with the Treasury and Financial Planning Manager to streamline approval processes and strengthen financial governance.
- Propose and execute cost-saving initiatives while maintaining financial integrity and operational efficiency.
- Oversee financial risk assessments and recommend mitigation strategies for improved financial management.
Stakeholder Engagement and Compliance
- Act as a key liaison with internal and external stakeholders, including project teams, auditors, funding agencies, and regulatory bodies.
- Ensure timely and effective responses to financial queries from stakeholders and auditors.
- Review financial statements of suppliers/vendors as part of the vendor accreditation process to ensure financial stability and compliance.
- Facilitate the preparation and review of project recoveries and billings, ensuring proper allocation and documentation.
Other Responsibilities
- Provide training and mentoring to junior finance staff, enhancing the overall financial capability of the team.
- Support the Chief Financial Officer (CFO) and Finance Manager in preparing board reports and financial presentations.
- Perform other related duties as assigned by the Finance Manager or Chief Financial Officer.
MINIMUM QUALIFICATION GUIDELINES
Education: A degree in the field of Accounting, Certified Public Accountant license not required but an advantage.
Experience: 5+ years of experience in financial planning, budgeting, and general accounting, preferably in a similar organization. Experience in financial analysis, risk assessment, and process improvement is highly desirable.
Other Skills: Advanced proficiency in financial management software and Excel (financial modeling, pivot tables, macros, etc.). Strong analytical and problem-solving skills with the ability to interpret complex financial data. Familiarity with accounting systems in a computerized environment (e.g., Oracle NetSuite, SAP, QuickBooks, or other ERP systems). Excellent communication and presentation skills, with the ability to explain financial concepts to non-financial stakeholders. Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.
